Administrative Assistant - مساعد اداري

Education

• Bachelor’s degree in Business Administration or a related field (preferred).
• Strong communication skills in English; knowledge of Arabic is an advantage.
• Proficient in MS Office (Word, Excel, PowerPoint).
  
  

• Minimum 2–3 years of administrative experience, preferably within an academic or higher education environment.
• Experience in university administration or student services (preferred).
• Knowledge of basic procurement and HR processes.
  
  

• Manage daily office operations and maintain organized filing systems.
• Handle incoming and outgoing correspondence, emails, and calls.
• Schedule meetings, prepare agendas, and take minutes as required.
• Support faculty and staff with administrative needs, including document preparation and data entry.
• Assist with student inquiries and direct them to the appropriate personnel.
• Maintain office supplies and coordinate procurement requests.
• Prepare reports, letters, and presentations as needed.
• Coordinate travel arrangements and logistics for department activities.
• Support event planning and execution for academic and administrative functions.
• Ensure compliance with university policies and procedures.
  
  

• Communication: Strong communication skills in English; Arabic is an advantage.
• Collaboration: Works effectively with faculty, staff, and external stakeholders.
• Customer Service Orientation: Polite, supportive, and responsive when dealing with employees, students, or visitors.
• Confidentiality & Professionalism: Handles sensitive information with discretion.
• Interpersonal Skills: Builds positive working relationships and maintains a pleasant office environment.
  
  

• Proficient in MS Office (Word, Excel, PowerPoint).
• Document Management System (filing, archiving, scanning, SharePoint or similar platforms).
• Communication Tools (Microsoft Teams, Webex, and internal communication systems).
• Data Entry & Database Management (accurate record-keeping, updating internal systems, managing digital files).
  
  

• Integrity: Upholds ethical standards in university service.
• Initiative: Seeks opportunities to improve processes.
• Resilience: Handles challenges and setbacks with a positive attitude.
• Cultural Sensitivity: Respects and values diversity among students, staff, and community.
• Accountability: Accepts responsibility for decisions and their outcomes in all roles.