Administrative Assistant (225-912)

An Administrative Assistant plays a crucial role in ensuring the smooth functioning of an office environment. This professional is often the first point of contact for employees and visitors, making them integral to maintaining a positive office atmosphere. Administrative Assistants handle a variety of tasks that range from clerical duties, such as filing and scheduling, to more complex tasks such as project management and handling confidential information. They support executives and staff members by managing communications, organizing meetings, and coordinating office resources. Their expertise in administrative tasks and technology ensures that operations within the organization proceed without any disruption, making them indispensable members of the administrative team.

Responsibilities

• Manage and organize daily schedules, appointments, and meetings efficiently.
• Perform clerical duties, including filing, typing, copying, and scanning documents.
• Respond to email, telephone, and in-person inquiries with professionalism and accuracy.
• Assist in the preparation and distribution of correspondence, reports, and presentations.
• Maintain a well-organized filing system for easy document retrieval.
• Coordinate office activities and operations to secure efficiency and compliance.
• Support executives by managing their calendars and travel arrangements effectively.
• Facilitate internal communication, such as dissemination of information through email.
• Handle sensitive information in a confidential and professional manner.
• Manage office supplies inventory and place orders when required to ensure stock availability.
• Assist in the onboarding process for new employees, preparing necessary materials and documents.
• Organize and coordinate events, meetings, and training sessions as needed.

Requirements

• High school diploma or equivalent; additional qualifications in Office Administration are a plus.
• Proven experience as an Administrative Assistant or in a similar role for 2 years.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal, for effective interaction.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and office equipment operation.
• Detail-oriented with excellent problem-solving and decision-making abilities.
• Ability to work independently and as part of a team to meet deadlines.