Administrative Assistant 16J25

We are looking for a dedicated and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will possess excellent organizational skills and have a proactive approach to supporting our day-to-day operations. This role is pivotal in ensuring that our office runs smoothly and efficiently, and you will work closely with various departments to provide administrative support. Your ability to handle multiple tasks simultaneously, while maintaining a high level of confidentiality, is crucial. This position requires strong communication skills and the ability to solve problems quickly and efficiently. Join us and contribute to our mission by taking charge of our office's administrative needs, enhancing productivity, and fostering a positive working environment.

Responsibilities

• Manage and organize office documents both physically and digitally for easy retrieval.
• Schedule appointments and maintain calendars to ensure optimal time management.
• Coordinate meetings, including preparing agendas and arranging meeting facilities.
• Develop and maintain office filing systems to ensure organization and efficiency.
• Provide excellent customer service to clients and visitors in the office.
• Assist in the preparation of regular reports and data entry tasks as required.
• Handle incoming and outgoing mail, email correspondence, and phone calls professionally.
• Order office supplies and manage inventory to prevent shortages and overstocking.
• Support other departments with administrative tasks and special projects as needed.
• Maintain a tidy and organized work environment to promote efficiency and safety.
• Process invoices and assist in maintaining financial records for accuracy and compliance.
• Assist in the onboarding process for new hires, including document preparation.

Requirements

• Proven experience as an administrative assistant or office manager in past roles.
• Proficiency in MS Office Suite including Word, Excel, and PowerPoint is required.
• Excellent verbal and written communication skills for effective interaction.
• Strong organizational skills with the ability to multi-task and prioritize work.
• High school diploma is required; additional qualifications as an Office Assistant or Secretary are a plus.
• Ability to work independently and with a sense of urgency in a fast-paced environment.
• Strong attention to detail and problem-solving skills for addressing daily challenges.