Administrative Assistant 09F25

The Administrative Assistant position, code 09F25, is a crucial role within our organization. We are seeking a detail-oriented and organized professional to provide comprehensive support to our management team and ensure the smooth operation of our office. This role involves multitasking, coordinating various administrative tasks, and maintaining efficient office processes. As an Administrative Assistant, you will be a key point of contact for internal teams and external partners, facilitating communication and supporting project execution. This position requires a proactive individual who can handle sensitive information with integrity, excel in time management, and exhibit exceptional interpersonal skills.

Responsibilities

• Provide high-level administrative support to executives and senior management.
• Coordinate and schedule meetings, appointments, and travel arrangements effectively.
• Maintain and organize files, records, and documents for easy retrieval.
• Act as a liaison between departments and external parties as needed.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research, compile data, and prepare reports for management as requested.
• Assist with project management by tracking timelines, deliverables, and progress.
• Handle office supply management and liaise with vendors to maintain supply inventory.
• Coordinate internal events, meetings, and conference calls, including logistics and catering.
• Manage incoming and outgoing communications, including emails and phone calls.
• Support HR functions such as onboarding new employees and maintaining personnel records.
• Ensure confidentiality and security of sensitive information at all times.

Requirements

• Bachelor’s degree or equivalent experience in business administration or related field.
• Proven experience as an administrative assistant or in a similar role preferred.
• Proficiency in MS Office Suite, including Word, Excel, and PowerPoint applications.
• Excellent verbal and written communication skills to interact with diverse stakeholders.
• Strong organizational skills with the ability to prioritize multiple tasks effectively.
• High degree of integrity and professionalism when handling confidential information.
• Ability to work independently and collaboratively in a fast-paced environment.
• Detail-oriented mindset with a focus on accuracy and quality of work output.