Accounts Payable Executive (225-919)

The Accounts Payable Executive plays a crucial role in the finance department by managing and processing all accounts payable transactions efficiently and accurately. This position requires a detail-oriented individual who can handle high-volume invoice processing and ensure timely payments to vendors and suppliers. The Accounts Payable Executive must maintain strong relationships with vendors to address any discrepancies and collaborate with internal teams to align financial processes. This role demands a high level of accuracy, strong analytical skills, and proficiency in various accounting software and tools. The ideal candidate will have excellent organizational skills and the ability to multitask, ensuring that the financial obligations of the organization are met promptly without compromising financial control and integrity.

Responsibilities

• Process and validate all incoming invoices to ensure timely payment transactions.
• Reconcile account statements and resolve discrepancies with vendor accounts efficiently.
• Collaborate with procurement and finance teams to ensure alignment on financial processes.
• Manage the approval process for payments, ensuring compliance with company policies.
• Maintain accurate and organized financial records and documentation of all accounts payable transactions.
• Monitor all accounts to ensure payments are up-to-date and investigate outstanding balances.
• Prepare and provide monthly accounts payable reports to the finance manager and other stakeholders.
• Facilitate vendor communication to address invoicing issues and payment inquiries promptly.
• Assist in the preparation of annual audits to ensure accurate and compliant financial reporting.
• Implement and suggest improvements to accounts payable systems and procedures for efficiency.
• Stay updated on industry standards and regulatory changes relevant to accounts payable processes.
• Assist in the training and mentoring of junior accounts payable staff when needed.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field is required.
• Minimum of 3 years of experience in an accounts payable role is preferred.
• Proficiency in accounting software and Microsoft Office Suite, especially Excel.
• Strong analytical skills and attention to detail are essential for success.
• Excellent organizational and time management skills to handle multiple tasks efficiently.
• Effective communication and interpersonal skills to interact with vendors and cross-functional teams.
• Ability to work independently and as part of a team in a fast-paced environment.