Logistics Coordinator

Our Core Values are at the heart of who we are, and everything we do….

People.

Planet.

Product.

Motive Offshore Group specialises in the design, manufacture, rental, and inspection of marine and lifting equipment and are committed to delivering sustainable, innovative and multisector solutions and we require highly skilled individuals, like you, to come and be part of our journey.

We have many exciting opportunities globally as we rapidly expand our reach and capabilities, in particular with the low carbon and energy transition areas. We aim to assist our clients and suppliers to join us as we move into the more sustainable world.

Most importantly, our People are our most valuable asset here at the Motive Offshore Group. We are committed to fostering an inclusive, innovative, and collaborative workplace where everyone feels respected, supported, and empowered to achieve their full potential. We celebrate diversity in all its forms—across race, ethnicity, gender, age, disability, sexual orientation, religion, and background—and we are dedicated to creating a culture of equity and belonging. Our hiring practices are rooted in fairness and integrity, focusing solely on an individual’s abilities, contributions, and potential. We strive to ensure that every employee and candidate feels seen, heard, and valued as they grow with us.

About the role:

Location: Sharjah, UAE

Hours: Full Time - 38 hours per week

As a result of our continued growth plans at Motive, we are now hiring for a Logistics Coordinator for our MENA division.

Based our Motive base in Sharjah, UAE, and reporting into the Office Manager for MENA, the Logistics Coordinator is responsible for managing and coordinating the flow of goods and materials within the supply chain to ensure efficient and timely delivery. This role involves working closely with vendors, internal teams, and customers to handle logistics operations and resolve any issues that may arise.

In this role, you can expect a varied workload, where no two days will ever be the same. You’ll have the opportunity to play a big part a fast-paced, ever-changing environment, which will see you work on your problem solving skills and customer service. You’ll be the one that keeps many things moving when challenges arise and be responsible for supporting your team, suppliers and clients to ensure operations run smoothly.

About the team:

As a part of Motive, you’ll be a key member of a close-knit, hardworking, and skilled team: one that strives for working to high standards for the services we provide. The MENA team are based in the UAE, and you will be supported by a team of onshore & offshore personnel, who’s job, much like your own, is to deliver growth to the MENA region while developing as individuals and building continually successful careers with Motive.

You will also be working alongside a committed and proud Motive team – in the UK and globally – that want to play their part in the growth of the business and support each other daily to create a positive, values driven and hard-working professional environment.

Responsibilities:

People

• Adopt and promote the Motive Offshore Group People Values and ensuring their use is embedded throughout.
• Develop strong working relations with key stake-holders – clients, colleagues etc.
• To be a positive ambassador for Motive Offshore Group Ltd.

Planet

• Lead by example in setting the highest possible standards in the promotion of People Values, HSEQ procedures and best practice, ensuring compliance to the Motive Offshore Group HSEQ Policy, procedures, standards and regulatory obligations.
• Immediately report all accidents, incidents, near misses or environmental concerns
• Adhere to and participate in company-wide sustainability policies, procedures and initiatives as they are developed to support our Net Zero objectives.

Product

• Schedule and coordinate the transportation of goods, including arranging shipments, managing carriers, and tracking deliveries to ensure on-time performance.
• Prepare and maintain accurate shipping and receiving documentation, such as bills of lading, shipping manifests, and customs documentation.
• Enter logistics data into relevant systems, generate reports on key performance indicators (KPIs), and assist in analyzing data to improve logistics efficiency.
• Ensure all logistics operations comply with company policies, industry regulations, and safety standards.
• Receive and verify deliveries to ensure the correct quantity and type of stock is received.
• Arrange the collection of materials from suppliers as requested by the Operations team.
• Collaborate with Warehouse and Operations teams to plan and manage inbound and outbound logistics activities.
• Prepare customs documentation, arrange customs inspections, and generate incoming Bills of Entry (BOE).
• Maintain scanned records of all incoming and outgoing shipping documents, including BOE and CIPL.
• Issue purchase orders (POs) to vendors in WAP for all logistics-related expenses.
• Communicate material receipts via email to all relevant parties, including PO and invoice details.
• Prepare Commercial Invoice and Packing List (CIPL) and delivery note against customer purchase order.
• Coordinate with customers regarding shipment readiness and delivery schedules.
• Handle customs documentation and clearance for shipments; for Ex-Works shipments, ensure customers are charged appropriately for clearance and delivery.
• Arrange transportation for deliveries as required and coordinate crane and forklift support for loading and unloading activities.
• Develop and oversee loading plans to ensure trailers are arranged in line with equipment dimensions and weight.
• Reconcile stock balances with SAIF Customs records and ensure accuracy of inventory documentation.
• File all incoming and outgoing Bills of Entry in an organized and accessible manner for future reference.
• Provide support to the Procurement team as requested by the Operations department.
• Liaise with SAIF Zone operations to arrange cranes, forklifts, or labor as needed.
• Apply for approvals for heavy crane operations in SAIF Zone after gathering all necessary information from the crane company.
• Provide transportation support by collecting and dropping staff from Sharjah during the annual leave of the company driver, ensuring timely arrival at the office.
• Assist the Sales team in obtaining cost-effective and efficient freight and transport quotations as required.

Required skills / knowledge:

• Relevant experience in logistics & supply chain management, proven experience with import/export documentation and customs clearance procedures in SAIF Zone, UAE.
• Hands-on experience in shipping coordination, transport scheduling, and warehouse operations.
• Familiarity with UAE trade regulations, port operations, and logistics service providers (e.g., freight forwarders, carriers).
• Prior experience liaising with vendors, freight agents, and customs authorities is highly valued.
• Experience in inventory management, order tracking, and supply chain optimization.
• Strong understanding of supply chain and logistics processes.
• Knowledge of Incoterms, shipping documentation, and international trade laws.
• Ability to prepare and analyse logistics reports, cost analysis, and KPI dashboards.
• Excellent communication and coordination skills to liaise with suppliers, transporters, and internal teams.
• Strong problem-solving and decision-making abilities, especially under pressure.
• Attention to detail and accuracy in managing documentation.
• Time management and ability to handle multiple shipments or clients simultaneously.
• Customer service orientation — ensuring smooth delivery and addressing customer issues promptly.
• Negotiation skills for dealing with freight forwarders and logistics partners.
• Valid UAE Driving License.

What we can offer you:

Alongside the benefits below, working with Motive can take you places that you might not have thought possible. Every region we operate in, bring their own wonderful cultures & ways of working. And as a global business, you will become colleagues with people not only in the UK, but also in Taiwan, Singapore, the UAE, Norway, Brazil and in the US. You can look forward to becoming part of our people-centred approach that sees us work closely together, supporting clients and projects in multiple countries across the world.

People are at the heart of everything we do and we’re incredibly proud of the development opportunities that many of our staff have benefitted from. Since we started in 2010, we’ve seen school leavers work their way to senior positions, people relocate to other parts of the world and countless colleagues develop skills, receive training and advance their technical knowledge to enhance their own career, which in turn helps us continuously improve as a business, an employer and carry out the services we have become renowned for. At Motive, we believe in growing together. We are One Team, One Motive, and your journey is part of our shared success.

Alongside this, youll get:

• 30 days holiday per annum plus public holidays.
• Medical insurance
• Life Assurance
• End of Service Benefits
• Long Service Awards
• Employee Referral Scheme
• Regular Team Building Events

How to Apply & what happens next:

You’re happy and ready to apply? Great, thank you.

You can apply by sending us a CV with any supporting documents telling us why you’d like to work with us at the Motive Offshore Group.

We want to find great people and learn more about you as a person, ensuring we all have a positive recruitment journey. So please, tell us more about you, however you’d want.

Once we’ve reviewed your application, we’ll be back in touch as soon as possible to update you on the next stages of the process. If you have any questions about the role or want to chat about what life is like at the Motive Offshore Group, email us at recruitment@motive-offshore.com.