Warehouse - Specialist

Job Role

Directs the secure receipt, temperature-controlled storage, and precise SAP-tracked issuance of raw and packaging materials across the facility. Champions GMP adherence, root cause investigations, and team training while coordinating with procurement and finance to resolve discrepancies.

Responsibilities

Material Handling & Inventory Management

• End-to-End Material Oversight: Visually cross-check and manage the safe receipt, storage, retrieval, and timely dispensing of Raw Materials (RM) and Packaging Materials (PM), ensuring physical goods strictly match all documentation.
• SAP & System Accuracy: Execute and control all SAP system processes. Ensure material locations, stock levels, and returned materials from production are updated correctly and in real-time.
• Dispensing & Allocation: Issue materials via Material Transfer Vouchers for planned batches aligned with weekly/monthly operational plans, ensuring prompt system updates during handover.
• Stock Verification: Perform routine cycle counting and physical inventory audits, meticulously reconciling actual stock against SAP reports to prevent discrepancies.
• Documentation & Reporting: Generate accurate Goods Receipt (GR) reports for new consignments and securely maintain all necessary item records and warehouse status reports.
• Waste & Destruction Management: Generate Material Destruction Forms (MDF) for expired, blocked, or obsolete materials. Upload approved reports to the EDE site and oversee the destruction process per standard procedures.
  
  

• GMP & Data Integrity: Ensure all relevant logbooks, checklists, and records are completed accurately and on time, maintaining strict adherence to Good Manufacturing Practices (GMP) and Data Integrity guidelines.
• QMS Administration: Handle Quality Management System tasks (via Ample-logic System), successfully managing Deviations, Corrective and Preventive Actions (CAPA), Change Controls, and AMs.
• Quality Control: Ensure all materials are tested, released, and stored according to written procedures. Proactively prevent mix-ups between different material codes and batches.
• SOP Management: Continuously review and update related Standard Operating Procedures (SOPs) to ensure alignment with current operational practices.
  
  

• Climate Control Monitoring: Monitor and record storage conditions, reviewing printed Temperature and Relative Humidity (RH) trends. Manage the strict issuance, cross-checking, and inventory of Cold Store, Refrigerator, and Freezer materials.
• Access & Security Control: Regulate personnel movement in and out of restricted areas (e.g., Printed Packaging store, Rejected store, Cold store) and enhance overall warehouse security measures.
• HSE Leadership: Drive departmental initiatives for environmental performance and foster a strong HSE culture. Ensure team adherence to EMS and HSE requirements through continuous monitoring and guidance.
• Incident Investigation: Lead root cause analysis (RCA) and incident investigations, ensuring the successful implementation of preventive and corrective actions.
• Facility Maintenance: Oversee routine cleaning procedures, ensuring the workspace remains neat, well-organized, and facility maintenance is executed when required.
  
  

• Stakeholder Communication: Liaise with the Procurement department to resolve issues regarding PO releases, inbound delivery quantities, and locations. Coordinate with the Finance department to release shipment documents for new RM/PM consignments.
• Issue Escalation: Promptly inform management of any material damage, suspected problems, or operational deviations.
• Team Development: Conduct On-the-Job Training (OJT) for warehouse personnel, ensuring full comprehension of and adherence to written procedures and safety protocols.
  
  

• Education: Bachelor’s degree in Pharmaceutical Sciences, Business Administration, Supply Chain Management, or a closely related field.
• Industry Experience: Minimum of 6 years of proven experience within the pharmaceutical manufacturing.
• Technical & System Proficiency:
• Strong overall computer literacy with advanced proficiency in Microsoft Excel.
• Familiarity with SAP (Warehouse Management modules), eQMS platforms (such as Ample-logic), and temperature/environmental monitoring systems (e.g., Vaisala, SIRIUS) is highly advantageous.
• Analytical Skills: Strong analytical mindset with the ability to review reports, verify stock levels, and conduct root-cause investigations.
• Communication: Excellent oral and written communication skills in English, with the ability to effectively collaborate across cross-functional teams (Quality, Production, Procurement, Finance).