Specialist - Direct Procurement

At Julphar, we are on a journey of culture transformation & our mission is to provide a better quality of life for the entire family by delivering best in class solutions and real value with compassion and professionalism.Our core values: Respect, Collaboration, innovation, Integrity and Compassion - Combined with a focus on diversity, inclusion, and equal opportunities - are key drivers in our aim to make a positive impact on the lives of the patients we serve, enable Talents , create a healthy work environment, and accomplish our goals through world-class research and with the compassion and commitment of our employees.

Job Summary/ Main Purpose:

Specialist Purchase – the role holder will be responsible to work on the material delivery follow-up with suppliers, internal follow-up and feedback, acts as forwarding agent, and performs other SAP related tasks.

Develop efficient procurement solutions and support department with the development and implementation of sourcing strategies. Ultimately, an Sr. Specialist Purchase should have excellent communication and negotiation skills, be an analytical thinker, and demonstrate a good working knowledge of purchasing strategies.

Key Responsibilities & Key Result Areas:

• Requests suppliers to provide Proforma Invoice after receiving order confirmation
• Sends Request to Accounts for arrangement of Advance Payment and to open LC based on PO Payment Terms
• Responsible for the follow up with accounts for Payment of suppliers (Advance and Credit)
• Sends Swift/LC copy to suppliers and requesting to initiate Julphar order
• Reviews the validity of required Registration documents before applying for MOH Permit
• Receives initial documents from suppliers and sending it to Clearance Department along with reference memo to apply for MOH permit
• Responsible for the follow up with Clearance for 1st Permit approval from MOH
• Notifies supplier regarding 1st Permit approval and requesting supplier to arrange for the shipment accordingly and to provide copy of original shipping documents for final review
• Reviews copy of shipping documents and identifying any amendment if needed in Invoice or Packing list from suppliers else giving go ahead to send original documents either to Julphar or to Bank based on PO Payment terms
• Arranges Pre-shipment samples from suppliers if requested by QC or Production
• Receives and submitting Pre-shipment sample for QC analysis
• Responsible for the follow up with QC for sample analysis results
• Provides feedback to suppliers regarding sample analysis results
• Liaises with QC and supplier for arranging technical documents related to shipment
• Receives and sends original documents to Clearance and copy to Accounts
• Responsible for the follow up with Clearance for Raw material clearance from UAE customs
• Responsible for the follow up with QC for material release
• Maintains strict follow up with stores for Bulky items Actual stock Position so that we can plan and schedule deliveries accordingly
• Coordinates with Supply chain for Low Stock and High stock Raw materials so that we can Prepone and Postpone deliveries as per requirements
• Provides material availability (ETA & ETD) feedback to supply chain in order to make effective Production plan for each month
• Receives revised MRP from Supply Chain and notifying suppliers with new delivery schedule
• Sends Request for Quotation to Freight Forwarders along with Packing list
• Receives quotations from forwarders and evaluating on the basis of Price and Lead Time
• Negotiates price with freight forwarders and finalizing the deal
• Provides Forwarder details to supplier for shipment collection
• Responsible for the follow up with Forwarder for shipment
• Updates PO Info Text in SAP time by time in order to make PO up to date with latest information related to deliveries and material availability
• Updates MOH Permit status, Payment status, ETA,  ETD and original documents status
• Creates Inbound Delivery in SAP for each shipment received from suppliers
• Executes Pending PO reports from system and updating latest information
• Coordinates with SAP Consultant in IT Department for formation of Purchase reports in SAP system.

Core Competency:

• In terms of competency you are highly result oriented with strong sense of accountability & ownership.
• Strong communication, interpersonal and collaboration skills.
• You must have excellent understanding of Pharmaceutical Business with strong negotiations & Planning skills.
• Able to develop strong, cooperative relationships, must be able to work in a cross-functional environment interacting with other internal and external departments
• Has the understanding on how to align resources and manage others to achieve desired results .
• Must have a solution centric mind to understand issues and solve them within a stipulated time frame, ability to understand new issues quickly and make decisions.
• You are a team player with solid analytical, implantation skills and easily adapt to changing situations.
• Ability to prioritize, multi-task and work effectively under pressure to meet deadlines.
• Must be organized professional, self-motivated to learn new learnings and implement them at workplace
• Strong attention to details, proactive and flexible approach.

Qualifications / Key Experiences / Functional Knowledge Requirements:

• 4 years Bachelor Degree in Logistics/ Business Administration / any other relevant field.
• At least 5-6 years’ experience in similar organization in pharma / Health care / Medical Industry.
• Should have handled similar position for a better fitment in this role
• Fluent in English (communicating, writing and speaking) is mandatory & Arabic as advantage.
• Excellent in MS Office (MS Excel and MS Word, etc.).
• Proven experience with purchasing software (e.g. Procure or Spend Map).
• Strong Knowledge of vendor sourcing practices (researching, evaluating, and liaising with vendors).

We value people from different backgrounds. Could this be your story? Apply today or visit www.Julphar.net to read more about us and the journey of Julphar