Reservations Agent

Company Description

Sofitel Al Hamra Beach Resort

Job Description

We are seeking a detail-oriented and customer-focused Reservations Agent to join our dynamic hospitality team in Ras Al-Khaimah, United Arab Emirates. In this role, you will be the primary point of contact for guests seeking to book accommodations, delivering exceptional service across multiple communication channels. You will combine your passion for hospitality with strong organizational skills to ensure every reservation is handled with precision and warmth, while supporting our revenue and operational goals.

• Manage individual room reservations professionally and efficiently across phone, email, booking channels, and website platforms, responding with genuine warmth and enthusiasm
• Demonstrate comprehensive knowledge of room types, availability, current promotions, and hotel policies to guide guests confidently and exceed their expectations
• Review and verify all booking details prior to guest arrival, ensuring accuracy in payments, special requests, and reservation information
• Process payments and handle documentation correctly, including advance purchase bookings and corporate arrangements
• Identify and communicate upselling opportunities, including room upgrades, packages, dining experiences, and ancillary services to enhance guest value and increase revenue
• Support revenue strategy by analyzing booking patterns and identifying opportunities to optimize conversion rates and average spend
• Drive direct bookings while maintaining consistency across online travel agency (OTA) platforms and rate integrity
• Collaborate seamlessly with Front Office, Housekeeping, Sales, and Revenue teams to ensure smooth guest arrivals and seamless stays
• Provide professional and empathetic support to corporate bookers, travel agents, and partner organizations
• Maintain accurate and up-to-date rooming lists, billing instructions, guest preferences, and special requests
• Demonstrate flexibility by supporting front desk operations and wider hotel functions during peak periods or unexpected situations
• Adapt to new approaches and continuously seek opportunities to improve reservation processes and guest satisfaction
  
  

• Excellent phone communication and interpersonal skills with the ability to build rapport with diverse guests
• Strong computer proficiency and typing accuracy with demonstrated experience using reservation systems and booking platforms
• Exceptional organizational and time management abilities with meticulous attention to detail
• Proficiency in email communication and multi-channel customer interaction
• Solid understanding of payment processing, billing procedures, and financial documentation
• Ability to prioritize multiple tasks, work independently, and ask for clarification when needed
• Strong problem-solving skills with a resilient and solution-oriented mindset
• Demonstrated ability to work collaboratively within a team environment while maintaining individual accountability
  
  

• Previous experience in hotel reservations, front office operations, or hospitality customer service
• Familiarity with online travel agency (OTA) systems and revenue management principles
• Experience handling corporate or group bookings
• Knowledge of hospitality industry standards and best practices
• Experience in a multicultural or international hospitality environment
  
  

• Genuine passion for delivering exceptional guest experiences and exceeding expectations
• Positive attitude with a commitment to making a meaningful impact on every guest interaction
• Flexibility and adaptability to changing priorities and operational needs
• Curiosity and openness to learning new systems, processes, and approaches
• Transparent communication style with strong ethical standards
• Empathetic approach to guest concerns and complaint resolution
• Goal-oriented mindset with motivation to support team and organizational objectives
  
  

• Multilingual abilities (Arabic and English preferred for the UAE market)
• Certification in hospitality customer service or reservation management
• Experience with specific hotel management software systems