Workplaces Services And Operations Coordinator

We do Consulting Differently

The Workplace Services Coordinator will play a highly visible, hands‑on role at the heart of our Dubai office, acting as a trusted administrative partner and positive role model for the team. Working closely with senior stakeholders, this role is central to the smooth day‑to‑day running of the office, and you will work across office operations, business development and marketing activity, and general administrative support.

Our Dubai office is a close‑knit team, but it is also a hub for visiting international colleagues and high‑profile client events, making it one of our most dynamic and strategically important growth locations. This role offers genuine variety, autonomy and the chance to be closely involved in shaping how the office operates and evolves.

The position is office‑based five days a week, with occasional homeworking by prior agreement. As the Dubai office continues to expand, the scope and responsibility of this role are expected to grow alongside it, making this an excellent opportunity for someone looking to develop with the business.

Responsibilities

• Act as the first point of contact for the Dubai office, providing professional reception coverage, managing calls and inquiries, and welcoming visitors and guests.
• Deliver hands‑on, onsite support to corporate functions including Marketing, Legal, IT, HR, Recruiting and Accounting.
• Proactively manage office and kitchen supplies, monitoring stock levels and placing orders as required.
• Oversee the maintenance of all office equipment and facilities, coordinating with suppliers to ensure everything operates smoothly (e.g. printers, coffee machines, AV equipment).
• Own the office budget and day‑to‑day spend, ensuring costs are tracked, controlled and aligned with forecasts.
• Liaise with a wide range of vendors and service providers including cleaning, catering, telephony and safety services.
• Maintain high office standards by coordinating repairs and facilities work, partnering closely with the Workplace Portfolio team where needed. You will also be BRG’s primary representative with the building management and maintenance teams, ensuring strong relationships and effective issue resolution.
• Support directors in management of their calendars, including day-to-day schedules/tasks.
• Occasional involvement in document production and provide editing, distributing, organizing, filing, proofreading and translation support as requested.
• Provide general administrative assistance to office staff (travel arrangements, meeting set-up, transport, conference registrations).
• Assist in the onboarding process for new hires, phones, offices space.
• Work with IT on laptop preparation and replacement, etc.
  
  

Required Experience

• Proven experience in a workplace services, office management/administration or operational support role is required.
• Experience gained in a Professional Services, Legal or financial services role would be beneficial but not essential.
• Able to demonstrate proven problem‑solving skills, and the ability to show initiative.
• Excellent time management, organizational and project management skills, with the ability to prioritize effectively.
• Able to demonstrate the ability to develop relationships across different corporate functions.
• C1 Level or above English language skills, both written and verbal
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Advanced Microsoft Office skills including PowerPoint and Excel. Experience with Microsoft Teams a plus.
• Comfortable with technology, both learning new applications and being a resource in support of others.
• Willing to work flexible hours on occasion when needed.
  
  

About BRG

BRG combines world-leading academic credentials with world-tested business expertise and purpose-built emerging technologies. Our culture centers on agility and connectivity which sets us apart and gets you ahead.

At BRG, our professionals include specialist consultants, industry experts, renowned academics, and leading-edge data scientists. Together, they bring a diversity of real-world experience, data, and human and artificial intelligence, to economics, disputes, and investigations; corporate finance; and performance improvement services that address the most complex challenges facing organizations across the globe.

Our unique structure nurtures the interdisciplinary relationships that give us the edge, laying the groundwork for more informed insights and more original, incisive thinking. When paired with our global reach and resources, our diverse perspectives and technical capabilities make us uniquely capable to address our clients’ challenges. We get results because we know how to apply our thinking to your world.

At BRG, we don’t just show you what’s possible. We’re built to help you make it happen.

BRG is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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