Warehouse Coordinator

WAREHOUSE COORDINATOR

**CONTRACT START DATE ASAP UNTIL END OF FEB 2026**

**MUST HAVE A DRIVING LICENSE OR/AND A CAR**

**MUST HAVE OWN VISA**

**WORKING ACROSS ABU DHABI & DUBAI**

About Us

Founded in 2003, we’ve built a legacy of unforgettable experiences across the Middle East. From cultural festivals to flagship public events, our work blends logistical excellence with creative ambition to shape moments that matter.

We are LINKVIVA — creators of experiences that live beyond the day.

Our Energy (Values) – The 5Ps

👫 People – We rise by lifting others.

🌈 Positivity – We see the light, even in chaos.

🎯 Perfection – Not flawless. But fearless in chasing better.

🧭 Pioneering – We break molds, not rules.

❤️ Passion – We lead with fire in the belly.

Why You Should Join Us:

• Strategic + Operational Blend 🔧 – You’ll not only manage daily warehouse operations, but also optimise systems, flows and inventory strategy to deliver event‑critical readiness.

• Ownership of a Critical Hub 🏗️ – You’ll own the warehouse at AUH: inbound, outbound, inventory, condition, vendor coordination — your performance = event success.

• Visible Impact 🔍 – With every delivery and return you manage, you’ll see the tangible result of your work in high‑profile events and team success.

• Cross‑Team Collaboration 🤝 – You’ll work closely with project teams, transport/logistics, finance and external vendors — building versatile relationships and broad impact.

• Professional Growth & Event‑Focused Environment 🎉 – Working in the events/production field means dynamic schedules, fast‑moving challenges, and continuous evolution of your role.

Role Purpose

As Warehouse Coordinator – AUH, you will own the day‑to‑day operations of our Abu Dhabi warehouse, ensuring events go out on time, in full and in excellent condition. You’ll manage inbound and outbound flows, maintain inventory accuracy, coordinate basic warehouse repairs, liaise with vendors and transport providers, and keep the facility safe and audit‑ready.

Key Responsibilities

Inventory & Systems

• Maintain accurate stock in Odoo (receipts, transfers, picking, returns, adjustments).
• Conduct cycle counts and monthly stock takes; investigate variances and post corrections.
• Set and maintain par levels for fast‑moving items (consumables, cabling, staging spares).

Inbound (GRN)

• Book inbound deliveries, inspect quality/quantities versus PO; raise discrepancies (short / over / damage).
• Label and locate items; update rack/bin locations in Odoo.

Outbound & Event Support

• Pick, pack and stage according to event load lists.
• Prepare delivery notes/CMRs; coordinate pickups/returns with transport and site teams.
• On return from site: de‑rig, inspect condition, quarantine damages/missing, and process returns in Odoo.

Warehouse Operations

• Keep racking, aisles, staging zones organised (5S); maintain warehouse equipment (pallet jacks, ladders, basic tools).
• Coordinate small repairs and cleaning; raise maintenance tickets for larger issues.
• Manage consumables (tape, shrink, labels) and PPE stock.

HSE & Compliance

• Enforce safe lifting and working‑at‑height rules, monitor correct use of equipment; maintain MSDS and signage.
• Conduct weekly safety walks and checklists; keep fire exits clear and extinguishers in‑date.
• Report incidents/near‑misses; participate in toolbox talks.

Vendor & Transport Coordination

• Book couriers/trucks; compare quotes/SLAs; track on‑time pickup/arrival.
• Liaise with rental suppliers for temporary gear; manage off‑site storage if needed.

Cross‑Team Collaboration

• Work closely with Project Managers, Fleet team and Finance (PO/GRN, returns, damage claims).
• Provide a concise weekly AUH Warehouse update (outbound schedule, risks, shortages).

Qualifications & Experience

• 3–5 years’ experience in warehouse/dispatch operations, preferably in events/production/logistics in the UAE.
• Proficient with Odoo (or similar WMS/ERP), Excel/Sheets and barcode/label workflows.
• Strong knowledge of picking, packing, cycle counting and transport coordination.
• Valid UAE forklift license is a plus (or willingness to certify).
• UAE driving license.
• English required; Arabic is an advantage.

Skills & Traits

• Highly organised, detail‑driven and calm under time pressure.
• Strong communicator with drivers, vendors and project teams.
• Physically able to lift and move equipment safely (with aids/PPE).
• Problem‑solver: identifies issues early, escalates appropriately and documents clearly.

Working Pattern

On‑site in Abu Dhabi (AUH) – Monday to Friday. Flexible early/late hours during event periods and occasional weekends.