Team Assistant- IMEA Leadership Team

We are seeking an accomplished and dynamic Team Assistant to join our team in Dubai. In this role, you will play a critical part in providing seamless administrative, coordination, and operational support to 3-5 BGS, APAC & IMEA Leaders/ VPs, contributing to our ongoing success and strategic priorities. You will help drive communication flows and leadership alignment across regions.

Key Responsibilities

• Provide high-level executive and administrative support to the assigned Leaders, managing calendars, travel, expenses, and logistics with precision and confidentiality.
• Coordinate and schedule meetings across multiple time zones, ensuring alignment among global and regional stakeholders.
• Plan and organize leadership offsites, regional reviews, and team events, including end-to-end logistics and presentation material preparation.
• Manage correspondence and act as the liaison between leadership and internal/external contacts.
• Maintain team organization systems — including shared drives, documentation, and action trackers — ensuring easy access and version control.
• Partner with HR, Finance, and Operations teams on administrative processes such as expense management, purchase orders, and onboarding logistics.
• Track key actions and deadlines across projects to ensure timely delivery and follow-up.
• Maintain strict confidentiality and handle sensitive information with discretion and professionalism.
  
  

• Bachelor’s degree preferred.
• 4–6 years of experience supporting senior executives or leadership teams, ideally in a multinational or matrixed organization.
• Excellent communication, organizational, and time management skills.
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• High attention to detail with the ability to anticipate needs and prioritize effectively.
• Proven ability to operate in a fast-paced, global environment and manage multiple priorities.
• Professional demeanor, judgment, and ability to handle sensitive information discreetly.
  
  

• A collaborative mindset and proactive approach to problem-solving.
• Strong sense of ownership and accountability.
• The ability to work independently while remaining closely aligned with leadership priorities.
• Adaptability to manage across time zones and cultures.
• A positive, solutions-oriented attitude and high service orientation.