Talent Acquisition Specialist

Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment. Successful applicants will be subject to various background checks including, receipt of high quality references, proof of relevant qualifications, identification and police checks, including overseas checks.

Are you passionate about connecting great talent with meaningful opportunities? Do you thrive in a fast-paced environment where you can influence hiring strategy, build talent pipelines, and partner with senior stakeholders? If so, we'd love to hear from you.

Taaleem is seeking a Talent Acquisition Specialist to support the delivery and continuous development of our group-wide talent acquisition strategy across our schools and Central Office functions. This role offers an exciting opportunity to play a key part in attracting, engaging, and securing exceptional talent across academic, leadership, corporate, and operational positions.

About the Role

As a Talent Acquisition Specialist, you will manage end-to-end recruitment activities while driving proactive sourcing and talent pipelining initiatives. You will collaborate closely with hiring managers, school leaders, HR teams, and senior stakeholders to deliver effective recruitment solutions and support workforce planning across the organisation. You will also act as a key administrator and super-user of our Applicant Tracking System, ensuring recruitment processes are efficient, compliant, and data-driven.

Key Accountabilities:

Talent Acquisition, Talent Pipelining & Workforce Planning

• Develop and maintain proactive talent pipelines for current and future recruitment requirements across Taaleem schools and Central Office functions.
• Build and nurture talent communities through direct sourcing, networking, market mapping, referrals, university engagement and targeted recruitment campaigns.
• Partner with hiring managers and HR stakeholders to understand workforce requirements, anticipated vacancies and future hiring needs.
• Conduct market research and provide insights on talent availability, competitor activity, salary benchmarking and recruitment trends.
• Support initiatives aimed at reducing agency dependency and increasing direct sourcing capability across the organisation.
• Identify opportunities to strengthen Taaleem's employer brand and candidate attraction strategy.
• Support recruitment marketing initiatives including careers fairs, university partnerships, social media campaigns and talent attraction events.
• Produce recruitment analytics and workforce planning insights to support strategic hiring decisions and continuous improvement.

Recruitment

• Manage and coordinate end-to-end recruitment activities across all Taaleem schools and Central Office functions, including teaching, leadership, ancillary and corporate vacancies.
• Act as the primary administrator and super-user of the Applicant Tracking System (ATS), ensuring recruitment activity is accurately managed, tracked and reported.
• Manage vacancy approvals, advertising, candidate communications, interview scheduling, assessment processes, offer management and hiring decisions through ATS.
• Provide support, training and guidance to school-based HR teams and hiring managers on recruitment processes, ATS utilisation and recruitment best practice.
• Monitor recruitment workflows and service levels to ensure timely delivery of hiring requirements.
• Prepare and publish job advertisements through approved recruitment channels, ensuring consistency of employer branding and recruitment standards.
• Support hiring managers with candidate shortlisting, screening and selection activities where required.
• Monitor recruitment metrics including time-to-fill, source effectiveness, candidate conversion rates and hiring outcomes.
• Ensure all recruitment activities comply with safeguarding requirements, Taaleem policies, employment legislation and educational authority requirements.
• Deliver a positive candidate experience through effective communication and stakeholder engagement throughout the recruitment lifecycle.
• Identify opportunities to improve recruitment processes, automation, reporting and system utilisation.

Onboarding

• Liaise with schools and Central Office departments to facilitate a seamless onboarding experience for all new hires.
• Support the consistent implementation of Taaleem’s group-wide onboarding framework across all schools.
• Assist with onboarding activities for Central Office employees and provide support to school-based onboarding processes where required.
• Ensure recruitment and onboarding data within ATS is accurate and complete to support reporting and employee lifecycle management.
• Respond to queries from new hires promptly and professionally, ensuring a positive employee experience from offer acceptance through induction.

What We're Looking For

Education:

Bachelor’s degree or relevant management or field-specific qualification.

Experience:

• Minimum 3-4 years' recruitment or talent acquisition experience within a complex, multisite organisation.
• Demonstrated experience managing end-to-end recruitment across a variety of professional, operational or leadership roles.
• Experience building talent pipelines and sourcing passive candidates through multiple recruitment channels.
• Experience partnering with senior stakeholders and hiring managers to deliver recruitment solutions.
• Experience working with Applicant Tracking Systems (ATS) and recruitment reporting tools.
• Experience within the education sector is desirable but not essential.

Competencies:

• Talent Acquisition Strategy &Delivery
• Talent Sourcing & Pipeline Development
• Workforce Planning & Talent MappingApplicant
• Tracking System (ATS) Administration
• Recruitment Analytics & Reporting
• Stakeholder Management & Influencing
• Relationship Building & Networking
• Recruitment Marketing & Employer Branding
• Project Coordination & Continuous Improvement
• Commercial & Market Awareness
• Customer Service & Candidate Experience
• Communication & Presentation Skills

Attributes:

• Proactive, adaptable and solutions -focused.
• Collaborative and approachable, with the ability to build effective relationships across all levels of the organisation.
• Confident and professional, with strong influencing and communication skills.
• Highly organised, with the ability to manage multiple priorities and deliver results in a fastpaced environment.
• Strong attention to detail and commitment to accuracy, quality and compliance.
• Customer-focused, with a commitment to delivering an excellent candidate and stakeholder experience.

Apply now via our careers page.

Taaleem reserves the right to close job advertisements early if an outstanding candidate is identified. Early applications are strongly encouraged.