Talent Acquisition Specialist - Allied And Admin

Job Description

Provides a high-level seamless recruitment service, for allied health and administrative roles. deliver a timely and efficient service, in line with the organisational strategy, supporting the Senior recruiters during busy periods

Responsibilities

• Carries out recruitment requirements under the Allied Medical, Admin and Support Services divisions.
• Sources CVs for budgeted positions as per Management System for Records (MSR).
• Executes job postings on both internal and external websites and other job portals registered with American Hospital Dubai (AHD).
• Screens CVs as per AHD/Dubai Health Authority (DHA) requirements through cold calling.
• Enforces Networking (Communicating with Applicants and asking for references) in case of multiple vacancies of similar roles and building up relations with the applicants.
• Conducts initial screening of applicants by cold calling before forwarding them to the concerned department head according to their checklist.
• Updates person profiles with formal communication of same to both department head and employee and updates shared folders within the data files.
• Arranges interviews with the concerned department for the shortlisted applicants.
• Sends interview reminders to the candidate and concerned department head.
• Coordinates and participates in interviewing and selection of staff.
• Ensures that requests are raised on iFusion and that all the interview sheets are filled.
• Prepares job offer documents, updates records clarifies queries, and facilitates the entry process of new employees.
• Releases offer and briefs candidates about the process of pre-employment medicals and DHA process for clinical staff.
• Ensures all required information and documentation is provided to the selected candidate.
• Hands over the file to the onboarding team.
• Provides necessary justification for difficult-to-place vacancies in case of any salary deviations.
• Follows up documentation and answer candidates' query and concerns.
• Provides a list of new joiners to our HR training department and enrols their names for Hospital Orientation.
• Provides monthly reports to the CHRO, highlighting any areas of concern.
• Ensures the time taken to recruit is as per the benchmark.
• Takes ownership of each recruitment drive, providing high-quality candidates that meet the essential criteria for the role.
• Ensures that all advertisements and campaigns, as well as job postings on both internal and external websites and other job portals, are professionally drafted to meet the job criteria.
• Supports colleagues in obtaining applicant profiles, continually sharing of candidates to senior recruiters, based on current vacancies whereby the profiles meet the criteria of other roles.
• Ensures all required information and documentation is provided to the selected candidate.
• Communicates with candidates ensuring required paperwork is returned and contractual issues understood.
• Liaises with department directors/heads to identify specific recruitment and selection requirements, regularly.
• Participates in Joint Commission International Accreditation (JCIA) related audits.
• Exhibits professional conduct, communication and presentation at all times to continually promote the organisation, ensuring candidates are given the best impression of the organisation to drive American Hospital Dubai forward as an
• employer of choice.

Qualifications

• Graduate from a recognized University/College or via the Institute of Personnel Development

PROFESSIONAL EXPERIENCE:

• Minimum of three (3) years of experience in a recruitment role in UAE, in the healthcare industry
• Excellent command of spoken and written English
• Well-versed in MS Office applications
• Previous Middle Eastern recruitment experience in the Healthcare sector is essential