Sr Operations Specialist - Founding Team Dubai

Description

About AI Acquisition

AI Acquisition is a global AI enablement platform helping founders, agencies, and entrepreneurs launch and scale AI-powered businesses.

Operating globally with the US as our primary market, we combine proprietary AI orchestration tools with proven growth systems to help our members build scalable, high-revenue businesses.

Since launching, we’ve grown from zero to multi-seven figures in under two years, and we are now scaling aggressively toward eight figures and beyond.

Our Mission Is Simple

empower entrepreneurs to build life-changing businesses using AI.

We operate in a high-performance, founder-led environment where speed, ownership, and execution matter.

Learn More About Us

https://www.aiacquisition.com/

Our Co-Founder Jordan Lee Speaking About The Business

https://www.loom.com/share/901416c6dac648acbe8a8b7fad8198d4

The Role

We are looking for an Operational right hand to support our founding team in Dubai.

This is not a traditional administrative role.

You will operate as a strategic partner to the founders, helping them stay focused on high-impact decisions while ensuring operations, communication, and priorities run seamlessly.

You will be deeply embedded in a fast-moving startup environment, supporting high-level initiatives, managing complex coordination across teams, and ensuring our leadership team operates at peak performance.

This role requires someone who is highly organized, extremely proactive, tech-savvy, and able to think several steps ahead.

Relocation to Dubai is mandatory for this position.

What You’ll Do

Founder Support & Executive Operations

• Manage complex calendars, priorities, and daily execution for the founding team
• Ensure founders are fully prepared for meetings, decisions, and strategic conversations
• Coordinate across departments to ensure leadership priorities move forward quickly
  
  

Communication & Inbox Management

• Manage and triage inboxes, Slack channels, and internal communications
• Draft and respond to messages on behalf of leadership when appropriate
• Ensure key messages and actions are followed up promptly
  
  

Meeting & Coordination

• Organize leadership meetings and external calls
• Prepare agendas, track action items, and ensure follow-through across teams
• Coordinate with internal and external stakeholders globally
  
  

Travel & Logistics

• Manage international travel including flights, accommodations, and itineraries
• Handle documentation, visas, and travel requirements
• Ensure seamless execution of travel schedules
  
  

Project & Operational Support

• Assist founders in executing strategic initiatives and internal projects
• Support cross-team coordination for company priorities
• Track deliverables and ensure deadlines are met
  
  

Personal Assistance

• Support founders with select personal administrative matters where required
• Maintain strict confidentiality across all communications and information
  
  

Requirements

What We’re Looking For

Experience

• Proven experience as an Operational right hand supporting founders or senior executives
• Experience in startup or high-growth environments strongly preferred
  
  

Execution & Organization

• Exceptional ability to manage multiple priorities simultaneously
• Strong attention to detail and follow-through
  
  

Strategic Thinking

• Ability to anticipate needs and think several steps ahead
• Comfortable making independent decisions when needed
  
  

Tech-Savvy

• Highly comfortable using modern productivity and collaboration tools
  
  

Typical Tools Include

• Google Workspace
• Slack
• Notion
• ClickUp
• Miro
• AI productivity tools
  
  

Communication

• Excellent written and verbal English
• Confident interacting with senior leaders, clients, and partners
  
  

Personal Traits

• Highly proactive and solutions-oriented
• Thrives in fast-paced startup environments
• Strong ownership mentality
• Calm under pressure and adaptable to change
  
  

Location Requirement

This role is based in Dubai and requires relocation if you are currently located elsewhere.

Candidates must be willing and able to relocate and work closely with the founding team in the UAE.

Benefits

Why Join AI Acquisition

• Work directly with visionary founders building a global AI company
• Operate in a high-performance entrepreneurial environment
• Gain direct exposure to strategy, operations, and business growth at scale
• Be surrounded by exceptionally talented and ambitious people
• Play a key role in shaping the future of the business
  
  

This is more than an Executive Assistant role.

It is an opportunity to become a trusted operational partner to the founders of a rapidly growing global company.

If you are someone who thrives in fast-moving environments, loves solving problems, and wants to work directly with founders building something extraordinary, we would love to hear from you.

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