Sr Executive Assistant

Job Description

Provide comprehensive secretarial, documentation and database support and handle the day-to-day office requirements of the Department/Division/Section. Coordinates and supports the internal and external interfaces of the Departments/Division/Section and schedules/follows up on appointments, meetings and other events.

Responsibilities

• Receive, record and file incoming documents, mail and other communications addressed to staff of Department / Division / Section
• Record and dispatch office documents as per approved office procedures and practices
• Draft routine memos following guidelines from superior. Type letters, minutes of meetings and other correspondence, as required
• Schedule, record & maintain Department / Division Head’s agenda and assist in planning appointments, board meetings, conferences and other events as required by superior or Department staff
• Answer, screen and transfer telephone calls to the concerned staff
• Screen, receive and assist visitors/guests of Department/Division/Section
• Interface effectively with concerned Admin Section to arrange local and international trips of superior or staff
• Request for office supplies following approved office procedures and practices
• Follow up on routine and/or special reports as well as other activities, as required
• Demonstrate proficiency in using PC, fax, photocopy machine and other office equipment to support documentation requirements of managers and staff in assigned Department/Division/Section.