Specialist - Government Relations UAE

Company Description

Work with Us. Change the World.

At AECOM, were delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the worlds trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

Were one global team driven by our common purpose to deliver a better world. Join us.

Job Description

We are seeking a highly organized and proactive Government Relations Specialist to support and streamline the administrative operations of our Government Relations Team across the UAE. This role is key to enhancing internal efficiency and ensuring smooth coordination between branches. The successful candidate will be responsible for managing 100% of the team’s administrative workload , supervising the GRO Coordinators across the UAE , and collaborating closely with team members.

Key Responsibilities:

Administrative Ownership

• Own and manage all administrative processes related to government relations across AECOM’s UAE branches
• Maintain and update trackers, logs, and databases (residence visa status, classification records, licensing renewals, etc.)
• Coordinate the preparation, printing, and delivery of official documents/applications
• Draft, proofread, and format internal and external correspondence
• Organize and archive team documents digitally and physically, ensuring easy retrieval and version control

Team Supervision

• Supervise and provide daily support to the GRO Coordinators across branches
• Monitor task assignments, set deadlines, and follow up to ensure completion
• Serve as a central point of contact for internal process consistency across branches
• Assist the Government Relations Manager in implementing team-wide administrative standards

Process Improvement & Communication

• Create and maintain standardized templates and internal forms used by the GRO team
• Flag process gaps and propose solutions for improved efficiency and compliance
• Communicate effectively with internal stakeholders to gather and organize required documentation
• Provide clear instructions and support to team members regarding admin procedures

Skills & Competencies

• Strong administrative and organizational skills with attention to detail
• Proven ability to lead junior staff or coordinate multi-site teams
• Excellent written and verbal communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, SharePoint)
• Familiarity with UAE government platforms (MOHRE, GPSSA, GDRFA) is a plus

Personal Attributes

• Proactive and solution-oriented
• Highly dependable and discreet with sensitive documents
• Strong time management and ability to prioritize tasks independently
• Collaborative team player who can work across multiple locations

Qualifications

Education & Experience

• Diploma or bachelor’s degree in Business Administration, Public Administration, or related field
• Minimum 4 - 7 years of experience in a coordinator or administrative support role
• Prior experience in government relations and/or HR, is preferred

Additional Information

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

ReqID: J10133582

Business Line: Geography OH

Business Group: DCS

Strategic Business Unit: ME and Africa

Career Area: Human Resources

Work Location Model: On-Site

Legal Entity: AECOM MIDDLE EAST LIMITED DUBAI BRANCH

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