Site Document Controller 16F25

The Site Document Controller is a pivotal role within the construction and engineering domain, ensuring the smooth and efficient handling of all site documentation processes. This role serves as the backbone of document management systems onsite, responsible for the meticulous organization, control, and distribution of all necessary documents related to site operations. Responsible for maintaining document control policies and procedures, the Site Document Controller ensures that all documentation is correctly logged, distributed, and archived in accordance with company standards and project requirements. They often act as the point of contact for document-related inquiries, providing support and oversight to both internal and external stakeholders. This role demands a high degree of precision and organization, as it is integral to maintaining compliance and ensuring that all relevant parties have access to accurate and up-to-date information.

Responsibilities

• Establish and maintain effective document control processes for the project site.
• Coordinate the distribution of documents to the site personnel and relevant stakeholders.
• Ensure proper filing and archiving of documents as per company and regulatory standards.
• Regularly update and maintain the document management system database.
• Monitor and track the status of project documents to ensure timely completion.
• Assist in the preparation and revision of project documentation as required.
• Conduct regular audits on document control processes to ensure compliance.
• Act as the focal point for all document-related inquiries on the site.
• Maintain a register of all site drawings and manage drawing copies for daily operations.
• Establish collaboration with project managers for document management guidance.
• Provide training and support to staff on document control systems and procedures.
• Ensure that document management tools and resources are kept up-to-date and functional.

Requirements

• Bachelor's degree in Business Administration, Project Management, or related field preferred.
• Minimum of 3 years experience in document control within a construction setting.
• Proficiency with document management systems such as Aconex, SharePoint, or similar.
• Exceptional organizational skills with a keen eye for detail and accuracy.
• Strong communication skills, both verbal and written, for effective stakeholder engagement.
• Ability to work independently, prioritize tasks, and meet tight deadlines.
• Familiarity with local and international standards and regulations for document control.