Shipping Administrator 07D25

The Shipping Administrator position is a key role within our logistics and supply chain department, responsible for ensuring that all shipments are processed accurately and delivered on time. This position requires a detail-oriented individual with excellent organizational skills who can handle multiple tasks simultaneously in a fast-paced environment. The Shipping Administrator will collaborate closely with the warehouse, inventory, and transport teams to manage outbound shipments and ensure compliance with all shipping regulations. This role also involves maintaining accurate records of all shipping transactions, coordinating with freight companies, managing logistical paperwork, and resolving any issues that may arise during the shipping process. The ideal candidate will have strong communication skills, the ability to work well under pressure, and a proactive approach to problem-solving, ensuring our products reach our customers efficiently and reliably.

Responsibilities

• Coordinate and schedule shipments to ensure timely delivery to customers and clients.
• Maintain accurate records of shipping documentation and prepare shipping invoices.
• Communicate with freight companies to schedule pickups and deliveries efficiently.
• Verify and cross-check shipping documents against purchase orders and inventory records.
• Monitor shipment status and provide updates to relevant departments as necessary.
• Resolve shipping issues promptly to maintain positive customer relations and satisfaction.
• Ensure compliance with all shipping regulations and internal policies at all times.
• Assist in inventory management by coordinating stock levels with shipping schedules.
• Prepare and distribute daily shipping reports to management and other departments.
• Collaborate with the warehouse team to ensure efficient picking and packing of orders.
• Process returned shipments and manage any discrepancies in delivered goods.
• Develop and implement strategies for improving the shipping process and reducing costs.

Requirements

• High school diploma or equivalent; associate degree preferred in logistics or business.
• Proven experience in shipping, logistics, or a related administrative role required.
• Strong organizational skills and attention to detail needed for maintaining records.
• Excellent communication skills to effectively collaborate with internal and external teams.
• Ability to multitask and manage multiple shipments simultaneously in a busy environment.
• Familiarity with shipping software and Microsoft Office suite, particularly Excel.
• Problem-solving skills and a proactive approach to handle shipment issues efficiently.
• Understanding of shipping regulations and documentation requirements is necessary.
• Analytical skills to evaluate logistical processes and identify areas for improvement.
• Ability to work independently and as part of a team to achieve departmental goals.