Senior Subcontracts Administrator (225-69)

Job Description:

The Senior Subcontracts Administrator plays a crucial role in the procurement and contract management processes within an organization. This position is responsible for overseeing and managing subcontracts, ensuring compliance with specific requirements, and optimizing cost-saving measures. With keen attention to detail and a comprehensive understanding of contractual procedures, the Senior Subcontracts Administrator collaborates with various departments to draft, negotiate, and finalize subcontracts efficiently. They are tasked with monitoring contract performance, mitigating risks, and resolving any disputes. As a senior member of the team, this individual also provides strategic guidance on subcontract management, aiming for improvements in policies and processes to enhance operational effectiveness. The role requires strong analytical skills, excellent communication abilities, and thorough knowledge of industry standards and best practices.

Responsibilities:

• Develop, draft, and negotiate subcontracts for diverse projects within strategic guidelines.
• Ensure compliance with both company policies and external regulatory requirements.
• Identify and mitigate risks associated with subcontracts throughout project lifecycles.
• Collaborate with legal and procurement teams to oversee the contract review process.
• Establish management procedures to track subcontracts from initiation to completion.
• Liaise with suppliers and vendors to resolve contractual issues effectively.
• Analyze market trends to optimize subcontractor performance and cost efficiency.
• Conduct audits and ensure documentation and records are meticulously maintained.
• Provide training and mentoring to junior team members on subcontract administration.
• Report to senior management on contract status, issues, and recommended actions.
• Refine subcontract processes for improvements in efficiency and responsiveness.
• Participate in continuous improvement initiatives to better subcontract management practices.

Requirements:

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• Minimum of 5 years’ experience in subcontract management or procurement.
• Proven experience with negotiation and contract drafting in a high-paced environment.
• Strong understanding of relevant laws and regulations affecting subcontracts.
• Exceptional communication and interpersonal skills for effective collaboration.
• Demonstrated ability to analyze data and make informed contract decisions.
• Proficiency in Microsoft Office and contract management software tools.
• Certifications in contract management or procurement are a plus to consider.

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