Senior Executive Vendor Management

How You Will Make An Impact (Key Responsibilities)

• Vendor Management
• Build and maintain strong working relationships with beauty vendors and suppliers to ensure reliable and consistent service delivery.
• Monitor vendor performance against agreed terms, timelines, and quality standards, escalating issues where necessary.
• Support vendor onboarding processes, including documentation, system setup, and compliance verification.
• Coordinate with vendors to resolve supply discrepancies, delivery delays, and invoice queries in a timely manner.
• PR/PO Processing & Procurement Coordination
• Raise and manage Purchase Requisitions (PRs) and Purchase Orders (POs) accurately and in accordance with procurement policies.
• Track open POs to ensure timely fulfillment, flagging delays and working with vendors to resolve issues promptly.
• Maintain accurate procurement records, documentation, and system data to support reporting and audit requirements.
• Ensure all procurement activities comply with internal approval workflows, budgets, and company guidelines.
• Stakeholder Liaison & Coordination
• Act as the primary point of contact between the Beauty team, vendors, finance, and other internal departments.
• Liaise with merchandising, logistics, and finance teams to align procurement timelines with business and inventory needs.
• Communicate order status updates, delivery schedules, and any supply risks proactively to relevant stakeholders.
• Support cross-functional meetings and initiatives by providing accurate procurement data and timely follow-through on action items.
• Reporting & Process Improvement
• Prepare and maintain regular procurement reports, PO trackers, and vendor performance summaries for management review.
• Identify inefficiencies in procurement workflows and recommend process improvements to enhance accuracy and turnaround time.
• Support the implementation of procurement best practices and system enhancements within the Beauty category.
• Monitor key metrics such as PO accuracy, lead times, and vendor compliance to drive continuous operational improvement.
  
  

• Bachelor's degree in Business Administration, Supply Chain, Retail Management, or even law related field is preferred.
• 2 - 5 years of experience in procurement, vendor management, or operations within a retail or beauty environment.
• Hands-on experience raising and managing PRs and POs within an ERP or procurement system.
• Proven ability to manage vendor relationships and resolve supply chain issues effectively.
• Strong understanding of procurement processes, purchase order cycles, and supplier coordination.
• Experience liaising across cross-functional teams including finance, logistics, and merchandising.
• Proficiency in Microsoft Excel and ERP/procurement platforms such as SAP or Oracle.
• Strong organizational skills with a high level of attention to detail and documentation accuracy.
• Excellent written and verbal communication skills for effective stakeholder engagement.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced retail environment.