Senior Executive - Agency Control

Job title: Supervisor – Agency Control

Department - Finance

Job Purpose

The Supervisor – Agency Control is responsible for successfully analysing and effectively communicating financial data; ability to interact successfully with management, employees, vendors, customers; communicate contractual and financial data effectively.

Main Tasks And Responsibilities

Financial Management

Analyse business operations, trends, costs, revenues, financial commitments and obligations to project future revenues and expenses.

Prepare and monitor daily cash flows and daily liquidity reports for the week for the smooth control and daily functioning of fund management.

Prepare monthly, quarterly, half yearly and annual cash flow forecasting.

Plan, follow-up and execute accounts receivables and payables.

Manage and monitor overdraft and bill discounting facility with bank, including timely settlement of overdraft used and bills discounted as well as submission of bills as required by the bank.

Develop, maintain and analyse budgets, review periodic reports of budgeted costs to actual costs.

Accounting Management and Auditing

Develop and implement accounting procedures and policies which will streamline the daily accounting affairs and improve internal controls.

Prepare, examine and analyse accounting records to assess accuracy and promptness.

Monitor reconciliation of bank statements, vendors, customers, overseas agents as well as agents.

Prepare and submit MIS reports as required by the management.

Monitor income contribution reports, job reports are prepared accurately and promptly.

Prepare daily, monthly, quarterly, half yearly and annual performance reports accurately and promptly and submit to the management.

Monitor monthly salary disbursements, recovery of advances and imprest settlements.

Corporate Accounting

Communication and leadership skills - communicate effectively to build relationships both internally and externally,

Fully accountable for the preparation of management reports but not limited to Fund Flow, Cash Flow, Daily Liquidity reports, Accounts Payable and Revenue Monitory Reports of offices in Middle East and Asia.

Managing funds independently, liaising with customers as well as with vendors for collection and payments.

Supervising reconciliation of various accounts such as banks, vendors, overseas agent and intercompany accounts.

Actively involved in liaising with customers for receivables and maintaining healthy relationships with customers.

Handling the monthly/yearly closure of books of accounts up to finalization of agents.

Coordinating with internal and external auditors for audit related work and queries.

Reviewing the trial balance entries and implementing corrective actions if required.

Key interactions (Internal | External)

External: Customers | Vendors | Banks | Customers |

Internal: Finance | HR & Admin | Operations | Commercial | Sales

Education Requirements

Bachelors level education, Good computer skills (shipping software, EBMS, Tally, finance module, related logistics/ shipping/ marine certification, MS Office - Excel)

Language Requirements

English

Background And Experience

2-4 years - Finance experience within Liner/ Feeder Shipping environment.

Knowledge of containers and its movement, trade lanes, port, harbor, pricing, customs and immigration activities and procedures, and necessary legal requirements

Knowledge of Terminal operating systems, shipping operations, vessel services and port rotations.

Competencies And Skills

Core Competencies

Time management and organizational skills

Analytical, numerical and problem-solving skills when under pressure and tight work deadlines

Team management and leadership qualities