Senior Associate - Document Control

The Real Estate & Developments Division is responsible for the development and delivery of operational for the real estate projects at Expo City Dubai. The team is responsible for implementing the development strategy for Expo City Dubai and works with variety of stakeholders from the master planning phase, through design and construction, to ensure the delivery of large-scale construction projects.

The Senior Associate - Document Control’s purpose is to be responsible for the day-to-day administration of the document control activities, including the generation reports for tasks management.

The main responsibilities for this role include:

• Support the Procurement team in the development and maintenance of Document Control procedures ensuring they are incorporated into the Project/Programme plan.
• Manage day-to-day administration of the system and liaise with the EDMS to resolve problems and improve the effective running of the system.
• Be conversant with all processes and procedures guides for the Project and their implementation on the EDMS.
• Ensure all the document protocols are implemented by all participants within projects to have correct metadata and accurately registered in the EDMS.
• Perform a comprehensive quality check on each document and associated documents, in accordance with the programme defined documents protocols.
• Ensure that all documents are distributed in accordance with the distribution matrix.
• Maintain up-to-date records within the document management system.
• Produce quantitative, status and analysis reports for the team.
• Ensure the supply chain (consultants and contractors) are appropriately resourced for DC activities, adequately qualified and trained and undertake audit on quality of incoming documents
• Perform other duties as assigned

Knowledge, Qualifications and Skills required

5 years professional experience with knowledge on document management applications / software (Aconex preferred). as well as:

• BS degree in a business-related discipline or equivalent experience.
• Excellent organisation and time management skills
• Excellent IT skills covering Excel, Word, Outlook.
• Knowledge and use of document control systems.