Senior Assistant Buyer

Job Overview -

The Senior Assistant Buyer will provide essential operational and administrative support across all buying activities for an assigned category. The role is responsible for maintaining accurate buying information, coordinating with suppliers and internal teams, and helping ensure merchandise is ordered, shipped, and delivered according to plan. Working closely with Buying, Planning, Merchandising, Finance, Logistics, and Content teams, the successful candidate will combine strong organisation and attention to detail with a genuine passion for luxury fashion.

What You’ll Be Doing -

• Maintaining accurate information relating to seasonal buys, including purchase orders, product details, and order confirmations
• Ensuring buying records, files, trackers, and databases are updated accurately and within required timelines
• Working closely with Merchandise Administration Assistants to maintain and update purchase-order trackers daily
• Supporting the Buying team with purchase-order creation, weekly reporting, and shipment updates
• Preparing pre-buy reports for Buyers ahead of market appointments
• Coordinating with suppliers to collect and submit vendor setup documentation through the relevant portal
• Partnering with Finance on new-vendor creation, brand onboarding, and updates to supplier bank details
• Following up with suppliers to ensure merchandise is shipped within confirmed delivery windows
• Working with Warehouse and Logistics teams to investigate and resolve shipment discrepancies and product damages
• Coordinating with suppliers to obtain product assets for content creation and sharing them with the relevant internal teams
• Supporting return-to-vendor processes and ensuring suppliers receive clear and timely communication
• Building and maintaining strong, productive relationships with suppliers and brand partners
• Collaborating across Buying, Planning, Marketing, PR, Merchandising, Production, Finance, Content, and Creative teams to support the smooth delivery of seasonal buys
• Identifying operational issues and working proactively with stakeholders to resolve them
  
  

• Bachelor’s degree in Fashion, Buying, Merchandising, or a related field
• 2–3 years of buying experience, preferably within fashion or retail
• Knowledge of luxury buying would be an advantage
• Strong luxury-fashion knowledge and a well-developed sense of product and styling
• Excellent attention to detail, with the ability to work accurately and efficiently
• Good understanding of retail mathematics and commercial buying principles
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills
• The ability to build effective relationships with suppliers and cross-functional stakeholders
• Strong organisational skills, with the ability to manage multiple priorities and deadlines
• Confidence working independently as well as collaboratively within a team
• The ability to perform effectively in a fast-paced, deadline-driven environment
• Proficiency in Microsoft Office, particularly Excel
• Experience using ERP systems would be an advantage
• Proficiency in English
  
  

• Dynamic and collaborative workplace culture
• Opportunities for professional development and career growth
• Competitive salary and comprehensive employee benefits
• Employee discounts and access to exclusive product promotions