Administrative Assistant (225-921)

An Administrative Assistant plays a vital role within a company, often acting as the backbone of the office management team. Their primary objective is to support the day-to-day operations of an office by handling a variety of tasks that ensure the efficient functioning of the workplace. These tasks typically encompass clerical duties, such as scheduling meetings, organizing files, and managing communications. A successful Administrative Assistant is detail-oriented, adaptable, and possesses excellent communication and organizational skills. They are the go-to person for logistical and administrative needs and aim to enhance team productivity through their proactive approach. By maintaining a calm and organized office environment, they contribute significantly to the smooth operation and success of the company.

Responsibilities

• Provide administrative support to ensure efficient office operations and procedures.
• Schedule and coordinate meetings, appointments, and travel arrangements for senior managers.
• Develop and maintain a filing system for organizational documentation and records.
• Handle incoming calls, emails, and other communications efficiently and professionally.
• Assist in the preparation of regularly scheduled reports and presentations.
• Order office supplies and research new deals and suppliers when necessary.
• Book conference rooms and prepare necessary materials for meetings and presentations.
• Act as a point of contact for internal and external clients and customers.
• Manage various administrative projects, deliverables, and timelines effectively.
• Support colleagues and coordinate with different departments to improve work processes.
• Ensure operation of office equipment by completing preventive maintenance and repairs.
• Assist in the onboarding process for new employees, including equipment setup.

Requirements

• Proven experience as an Administrative Assistant or Office Admin Assistant.
• Proficiency in Microsoft Office Suite and other office productivity tools.
• Excellent time management skills and the ability to prioritize work efficiently.
• Strong organizational skills with the ability to multi-task effectively.
• Attention to detail and problem-solving skills to handle administrative challenges.
• Excellent written and verbal communication skills for interaction at all levels.
• High school diploma or equivalent; additional qualifications as an Administrative Assistant.