Secretary

Job Description

Roles & Responsibilities:

• Provide full secretarial and admin support to the team and department to ensure the smooth running of the Project.
• Take minutes of meeting and maintain records for the team
• Develop and maintain document control processes for efficient management
• Maintain a proper and user-friendly filing and document control system for recording and tracking of all documents for the department
• Support the officers and team in daily admin roles and assist to keep stock of stationery supplies for the department
• Perform data-entry, recording, printing and filing duties
• Undertake any ad-hoc admin projects/duties as required
• Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc.
• Prepare and raise purchases requisition for department related purchases.
• Organizing engagement activity within team such as birthday, R & R, new joiners, exit, anniversaries etc.
  
  
  

• 5-7 years of experience in a related field, preferably in the Gulf Region
• Strong working knowledge of Microsoft Office and of project management tools
• High School diploma or any equivalent