Sales Administrator

To strengthen our Sales Team at our Dubai trading hub, we are seeking a detail-oriented Sales Administrator. This is a dedicated administrative role supporting our sales operations - ideal for someone who enjoys structure, accuracy, and being the reliable backbone of a sales team.

This is not a stepping-stone role toward sales management; it is a specialist administrative position for someone who takes pride in doing admin work exceptionally well.

No two days are exactly the same, but you can expect the following responsibilities:

Responsibilities

• Maintain accurate and up-to-date customer data, including prices, sales orders, and contracts.
• Process sales orders from receipt through to accurate invoicing, ensuring every step is documented and correct.
• Prepare and format product sheets, price lists, and tender documentation on behalf of the Sales Manager.
• Support the administrative preparation of annual customer meetings (agendas, data packs, follow-up documentation).
• Monitor stock levels and delivery schedules, flagging slow-moving inventory and coordinating with relevant teams.
• Serve as the administrative Single Point of Contact (SPOC) for customers, handling requests, confirmations, documentation, and invoicing queries.
• Maintain sales records, filing systems, and shared drives so that information is always easy to find and audit-ready.
• Produce straightforward data overviews and recurring reports to support the Sales Managers decision-making.

The profile of our ideal candidate

• A Bachelors degree in an administrative, economic, or business-related field, or equivalent experience in a sales support or back-office role.
• Genuine enthusiasm for administrative work — you see accuracy, structure, and follow-through as a craft, not as a stepping stone.
• Fluency in English (written and verbal).
• Strong organizational skills and sharp attention to detail.
• Comfortable working with digital systems: ERP, CRM, Excel, and document management tools.
• Able to manage multiple parallel requests calmly and prioritize effectively.
• A reliable team player who enjoys supporting colleagues and customers behind the scenes.
• Demonstrable core competencies: accuracy, reliability, problem-solving, initiative within a defined scope, and proficiency in digital systems.
• Identification with our core values: mutual respect, striving for long-term and sustainable relationships, seeking improvements, transparency, and contributing to a pleasant working environment.

What do we offer?

• A stable, specialist role in a financially solid international organization.
• A clearly defined administrative scope where you can become the expert others rely on.
• An open environment with flat hierarchies, short communication lines, and quick decisions.
• Interaction with international colleagues and customers through our Dubai trading hub and Antwerp Office.
• A great team and an ambitious company with interesting products.
• An attractive compensation package in line with your skills and experience.
• Staff extras and a pleasant working environment.

Overseas is a highly ambitious company with a desire to grow strong and fast. We strive to be the best in our industry - and we know that strong sales results depend on strong administrative foundations. If you are the kind of person who takes pride in getting every detail right and wants to build a long-term career as a specialist in sales administration, we would love to hear from you.

Apply via the button below. Do not hesitate to contact us if you have any questions at jobs@overseas.be.

We look forward to your application!