Receptionist

Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

We are seeking a Receptionist to join our Dubai office.

This role reports to the Operations Manager.

Responsibilities Include

• Responsible for the overall presentation of the reception area, ensuring it is clean, tidy and maintained in a professional manner.
• Handle incoming phone calls and direct them as required (via the switchboard where necessary); take messages and pass them on where appropriate and monitor voicemail.
• Welcome visitors and show them to the appropriate conference room.
• Tidy conference and visitor rooms after use and ensure they remain presentable.
• Make reservations for video/conference rooms and organise and set up video/conference calls when required, using the booking system.
• Manage visitor office requests and set up the necessary facilities when required.
• Prepare catering and beverages for meeting attendees.
• Liaise with and organise local couriers for outgoing documents and manage outgoing mail.
• Distribute incoming documents, correspondence and parcels to the relevant person (recording mail in the logbook/Excel where required).
• Undertake administrative tasks such as filing, scanning, photocopying and binding documents as required.
• Arrange transportation (taxis/flights) and accommodation as required.
• Organise restaurant bookings.
• Process invoices and expenses.
• Assist with any other office administration duties as required.
  
  

• Excellent communication and organisational skills.
• Ability to use own initiative and remain calm under pressure during busy periods.
• Excellent customer service skills and professionalism.
• Ability to undertake multiple tasks and prioritise accordingly.
• Flexible and proactive approach to work.
• Good interpersonal and team skills.
• Willingness to work overtime when required.
  
  

• Strong English language skills – reading, writing and speaking.
• Experience working with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience operating VC equipment.