Receptionist

Our reputable organization is seeking a professional and likable Receptionist to join our thriving team. As the first point of contact for our clients and visitors, you will play a vital role in delivering a positive first impression. The ideal candidate will be well-presented, possessing excellent interpersonal and communication skills to effectively liaise with clients, colleagues, and other stakeholders. You will manage front desk operations with efficiency and cheerfulness, ensuring all inquiries and daily tasks are handled promptly and competently. Additionally, you will perform a variety of administrative duties to support our office environment, requiring a keen eye for detail and multitasking capabilities. This is a fantastic opportunity for a personable individual looking to contribute to a dynamic team and develop their career in a supportive work culture.

Responsibilities

• Greet clients and visitors with a friendly and positive attitude.
• Answer and direct phone calls to relevant staff quickly and efficiently.
• Maintain the reception area, keeping it clean and welcoming at all times.
• Manage and distribute incoming and outgoing mail and packages.
• Coordinate meeting room bookings and ensure rooms are set up appropriately.
• Assist with basic administrative tasks, such as data entry and filing.
• Provide information and assistance to clients and visitors in a professional manner.
• Manage and update the office contact lists and directories regularly.
• Monitor office supplies and place orders to replenish stock when necessary.
• Collaborate with internal teams to ensure seamless operational efficiency.
• Support other departments with administrative tasks as and when required.
• Handle confidential information with discretion and in accordance with company policies.

Requirements

• Proven experience as a Receptionist or in a similar customer service role.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Exceptional verbal and written communication skills are essential.
• Strong organizational skills with the ability to multitask effectively.
• Ability to maintain a professional appearance and demeanor at all times.
• Highly motivated with a personable attitude and attention to detail.
• Ability to handle sensitive information with confidentiality and integrity.