Receptionist | Corporate Services (225-923)

We are seeking a highly organized and personable Receptionist to join our Corporate Services team. The successful candidate will serve as the first point of contact for clients and visitors, providing a positive first impression and delivering exceptional customer service. The role requires a professional demeanor, excellent communication skills, and the ability to handle various administrative duties efficiently. The ideal candidate will manage the front desk operations with diligence, ensuring smooth communication and execution of tasks. If you are enthusiastic about administrative roles and possess a keen eye for detail, this position offers you the opportunity to grow within a dynamic organization.

Responsibilities

• Greet and welcome visitors in a friendly and professional manner.
• Answer, screen, and direct incoming phone calls promptly to appropriate personnel.
• Maintain a tidy and organized front office space at all times.
• Manage and coordinate the scheduling of conference rooms and appointments.
• Sort and distribute incoming mail and packages to respective departments.
• Assist in preparing and submitting expense reports and invoices when necessary.
• Coordinate with maintenance to ensure the office environment is orderly.
• Update and maintain client contact information and company databases accurately.
• Perform basic clerical duties such as copying, filing, and faxing documents.
• Support the coordination and execution of corporate events and meetings.
• Liaise with vendors to manage office supplies inventory and orders as needed.
• Handle and resolve customer inquiries and complaints with professionalism.

Requirements

• High school diploma or equivalent, additional education preferred.
• Previous experience in a receptionist or administrative role is desirable.
• Proficient in using office software such as MS Office and email systems.
• Strong verbal and written communication skills to convey information clearly.
• Excellent organizational skills with the ability to multitask efficiently.
• Professional appearance and demeanor suitable for a corporate environment.
• Ability to handle sensitive information with the utmost confidentiality.
• Strong attention to detail and a proactive approach to problem-solving.