Receptionist 27F26

The receptionist position is a pivotal role in any organization, serving as the welcoming face and voice of the company. As a receptionist, you are responsible for managing the front desk, directing visitors, and providing first-class customer service. You will handle a variety of administrative tasks such as answering phone calls, managing the incoming and outgoing mail, and maintaining office supplies. You will also play a key role in ensuring that all guests and clients receive a warm welcome. A successful receptionist is organized, personable, and possesses excellent communication skills, positioning you as an essential part of the organization’s operations.

Responsibilities

• Greet visitors warmly and provide them with appropriate information or directions.
• Answer, screen, and forward phone calls in a professional manner.
• Manage the daily schedule of conference rooms and meeting spaces.
• Receive and sort daily mail and deliveries, ensuring timely distribution.
• Coordinate with internal staff and external service vendors when necessary.
• Maintain the security by monitoring logbook and issuing visitor badges.
• Keep the reception area tidy and presentable at all times.
• Respond promptly to emails and other queries that concern reception duties.
• Assist with the preparation of office documents such as letters and forms.
• Order and manage inventory of office supplies for the reception area.
• Handle basic administrative duties to support various departments.
• Provide excellent customer service to all guests and employees.

Requirements

• High school diploma or equivalent educational qualification is required.
• Proven work experience as a receptionist or in a similar role is preferred.
• Excellent verbal and written communication skills are essential.
• Strong organizational skills with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite, especially Word, Excel, and Outlook.
• Familiarity with office equipment, such as printers and fax machines.
• Friendly, polished, and professional appearance with a client-focused attitude.