Receptionist 24J25

The role of Receptionist 24J25 is pivotal in ensuring the smooth functioning of our front office operations. As the initial point of contact for our organization, the receptionist plays a crucial role in setting the tone for our company's image. The ideal candidate will possess excellent communication skills, a professional demeanor, and a customer-oriented attitude. They must efficiently handle incoming calls, manage appointment schedules, and provide administrative support. A multi-tasker with a keen eye for details, the receptionist ensures that all visitors and clients are welcomed warmly, inquiries are addressed promptly, and all office protocols are followed diligently. This position requires a balance of interpersonal skills and administrative capabilities to contribute positively to our team's success and elevate our client experience.

Responsibilities

• Greet and welcome visitors with a professional and friendly demeanor.
• Manage incoming phone calls and route them to appropriate departments.
• Assist in scheduling appointments and maintaining updated appointment calendars.
• Provide administrative support, including filing, data entry, and managing correspondence.
• Coordinate with various departments to ensure efficient office operations.
• Maintain a tidy and welcoming reception area for visitors and staff.
• Handle incoming and outgoing mail and packages with accuracy and efficiency.
• Keep updated records of office supplies and place orders when necessary.
• Ensure all visitor access policies and security protocols are adhered to strictly.
• Assist in onboarding procedures for new staff, providing required materials and information.
• Collect and distribute messages to colleagues in a timely manner.
• Assist in event organization and coordination of office meetings and conferences.

Requirements

• High school diploma or equivalent; additional qualification is a plus.
• Proven work experience as a receptionist or in a relevant role.
• Strong telephone handling skills and familiarity with multi-line systems.
• Proficient in Microsoft Office Suite and basic office equipment operation.
• Exceptional organizational skills and keen attention to detail.
• Excellent verbal and written communication abilities are essential.
• Ability to multitask and prioritize tasks efficiently under pressure.