Receptionist 23D25

The Receptionist position is a pivotal role within our organization, serving as the first point of contact for clients and visitors while ensuring the smooth and efficient handling of all front office tasks. The ideal candidate is a proactive and organized individual who thrives in a fast-paced environment and possesses exceptional communication and interpersonal skills. They must be comfortable performing a variety of administrative tasks and be able to manage multiple responsibilities with ease. The Receptionist plays a crucial role in maintaining a welcoming and professional atmosphere in the office, contributing to the overall positive experience of our clients and staff. If you have a knack for helping others and pride yourself on your ability to multitask and stay organized, we encourage you to apply for this exciting opportunity.

Responsibilities

• Greet and direct visitors to the appropriate person or department efficiently.
• Answer, screen, and forward incoming phone calls in a professional manner.
• Maintain a clean and organized reception area to present a professional image.
• Handle and distribute incoming mail and packages promptly and accurately.
• Assist with scheduling and coordinating appointments and meetings as needed.
• Provide basic and accurate information in response to inquiries via phone or email.
• Monitor office supplies and place orders when necessary to ensure availability.
• Coordinate with facility management to ensure office maintenance needs are fulfilled.
• Assist in the preparation of regularly scheduled reports and spreadsheets.
• Support the administrative team with various office tasks and projects as required.
• Ensure all outgoing mail is prepared and dispatched in a timely manner daily.
• Collaborate with colleagues to support the organization’s overall growth and efficiency.

Requirements

• High school diploma or equivalent; additional education is a plus.
• Proven work experience as a Receptionist or similar role in an office environment.
• Proficient in Microsoft Office Suite, especially Word, Excel, and Outlook.
• Strong verbal and written communication skills required for customer interactions.
• Excellent organizational skills and ability to multitask effectively under pressure.
• Professional attitude and appearance with a customer-oriented approach.
• Experience with office equipment like fax machines and printers is beneficial.