Receptionist 15N25

We are looking for a professional and friendly Receptionist to join our team at [Company Name]. The ideal candidate will be the first point of contact for our organization and play a pivotal role in delivering a great customer experience. You will be responsible for greeting visitors, answering phone calls, and managing incoming and outgoing correspondence. Additionally, you will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. Our Receptionist should enjoy providing excellent customer service and have a welcoming attitude, good organizational skills, and the ability to perform routine clerical and administrative functions with attention to detail and discretion. Join us and be a key contributor to ensuring our front office operations run smoothly and efficiently.

Responsibilities

• Greet visitors warmly and direct them to the appropriate person or department.
• Answer, screen, and forward incoming phone calls with exceptional attentiveness.
• Provide basic and accurate information in-person and via phone/email.
• Maintain office security by following safety procedures and controlling access.
• Schedule and confirm appointments while managing the visitor's logbook effectively.
• Receive, sort, and distribute daily mail and deliveries promptly and accurately.
• Perform other clerical duties such as filing, data entry, and photocopying.
• Keep the reception area tidy and presentable, ensuring a welcoming environment.
• Coordinate travel arrangements and booking accommodations for team members as needed.
• Assist colleagues with administrative tasks to support the operations of the office.
• Keep records of inventory and order office supplies as required to maintain stock levels.
• Support additional projects and responsibilities as assigned by management.

Requirements

• High school diploma or equivalent; additional certification is a plus.
• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite and familiarity with office equipment.
• Strong verbal and written communication skills with a professional demeanor.
• Excellent organizational skills with the ability to multitask effectively.
• Ability to be resourceful and proactive when issues arise at the reception area.
• Customer service attitude with the patience to handle a diverse clientele.
• A positive and enthusiastic attitude that reflects in daily tasks and interactions.