Receptionist 15J25

We are seeking a professional and personable Receptionist to join our dynamic team. As the first point of contact for clients and visitors, the Receptionist plays a critical role in setting the tone for our organization. Your friendly demeanor and proactive attitude will ensure all guests feel welcome and that all front desk operations run smoothly. The ideal candidate will possess excellent communication skills, be highly organized, and demonstrate a keen eye for detail. You will be handling a variety of administrative tasks, managing phone lines, and ensuring an efficient and professional reception area. Join us and be part of a team that values your contribution and supports your career growth.

Responsibilities

• Greet all guests and visitors with a welcoming and professional attitude.
• Manage and direct incoming phone calls to the appropriate departments or staff.
• Maintain a neat and tidy reception area to uphold company image standards.
• Coordinate front-desk activities, including distributing correspondence and redirecting phone calls.
• Receive, sort, and distribute mail and deliveries in a timely manner.
• Schedule and coordinate appointments, meetings, and conference room bookings.
• Assist in preparing meeting rooms and provide necessary support materials.
• Support administrative tasks, such as data entry and handling office supplies inventory.
• Develop and maintain a positive relationship with clients and colleagues.
• Ensure security procedures are followed for all visitors entering the premises.
• Address queries and provide information about our company and services.
• Assist with special projects and support other team members as needed.

Requirements

• High school diploma or equivalent; additional qualifications will be a plus.
• Proven experience as a front desk representative or similar role.
• Proficiency in Microsoft Office Suite and office management software.
• Strong communication skills, both written and spoken, are essential.
• Exceptional organizational and multitasking abilities are necessary.
• Customer service orientation and a presentable, professional appearance.
• Ability to work independently and handle pressure in a fast-paced environment.