Receptionist 10J26

We are seeking a highly organized and personable Receptionist to join our dynamic team. As the first point of contact for our clients and visitors, you will play a pivotal role in ensuring a positive experience and maintaining the smooth operation of our front office area. The ideal candidate will have excellent communication skills, a friendly demeanor, and a professional appearance. You will handle a variety of administrative and clerical tasks, providing support to various departments and contributing to the overall efficiency of the company. This position requires a proactive individual who can manage multiple assignments simultaneously and adapt to changing priorities. If you are a customer service-oriented professional looking to add value to a thriving organization, we encourage you to apply.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office location efficiently.
• Answer, screen, and forward incoming phone calls professionally.
• Ensure the reception area is tidy and presentable at all times.
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort, and distribute daily mail and deliveries promptly.
• Maintain office security by following safety procedures and controlling access.
• Order front office supplies and keep an inventory of stock items.
• Update calendars and schedule meetings as required by various departments.
• Perform other clerical receptionist duties such as filing, photocopying, and faxing.
• Support HR with coordinating interviews and onboarding new employees.
• Coordinate maintenance of office equipment to ensure smooth functioning.

Requirements

• Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite of applications is essential.
• Hands-on experience with office equipment such as printers and fax machines.
• Excellent organizational and multitasking abilities are a must.
• Strong verbal and written communication skills are necessary.
• Customer service attitude with professional appearance and behavior.
• High school degree; additional certification in Office Management is a plus.