Quotation Specialist Mechanical Industrial Engineering Background

NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description below. 

• Maintain department KPIs and response turnaround times. 

• Achieves planned results by decisions and actions based on professional methods, business principles, and practical experience within established policies.

• Resolve routine problems, investigate and analyze as required 

• Perform the job with minimal supervision and high flexibility. 

Responsibilities

The Quotations specialist tasks and duties include:

• Review the RFQ/ITB with the Directors of Sales/Sales Managers and analyze the request

• Interpret the full requirements requested and determine/organize how to present the deliverables specified in the proposal request 

  • Instructions to Bidders

  • Project Scope of Work

  • Technical Specifications

  • Deviations and Exceptions List

  • Price Bid Sheets 

• Engage appropriate disciplines/departments and distribute applicable portions of the proposal documents to each, including:

  • Application engineering 

  • Operations (Manufacturing plants)

  • Compliance

  • Finance/Credit

  • Legal

  • Customer service (Local and Overseas)

  • Field Service (Consumables, Tools, Carousels, Training, etc.).

  • Logistics 

  • Quality

  • Projects 

• Schedule a Kickoff Meeting for the proposal if required, and work closely with the sales members to follow their guidelines. 

• Perform a weekly follow-up meeting with sales members and task completions and highlight priorities. 

• Determine the schedule for the proposal and respond before the deadlines.

• Follow the proposal department KPIs including response time.   

• Coordinate with all departments for their input and documents they are to provide to ensure that the proposal is pulled together.

• Organize all deliverables to issue the formal proposal to the Client by preparing the quotation/proposal from A to Z via D365 and Omega systems, CPQ and follow the procedures to create the estimates. 

• Manage the post-bid technical and commercial clarifications from the Clients

• Obtain the necessary approvals of GTM, visual compliance, and DOA related to the estimate. All approvals shall be logged 

• Keeps and maintains a log for the project proposals and maintains status until won or lost with the quotation specialists. 

• Coordinate the handover to the Order management team, Projects & Operation teams 

• Ensure any project requirements, ITP & any nonstandard items are costed and agreed by application engineering and the Quality department. 

• Material costing shall remain with the proposal team and Sales Director/VP only and shall not be exposed to the sales managers. 

Qualifications

• Bachelors degree or equivalent and 3-5 years of experience in similar position. 
• Previous experience within an Estimating role.
• Product experience/knowledge of composites, understanding of bid processes, and negotiation.
• Understanding of the applicable Industry Standards for Fiberglass Composite Products. 
• Piping /EPC experience. 
• Strong mathematics , IT skills, problem solving. 
• Proficient in the use of Microsoft Word & Excel.
• Ability to use D365 , ERP systems. 
• Ability to undertake material take-offs from 3rd party information.
• Ability to read & understand drawings.