Purchasing Officer 22F26

The role of a Purchasing Officer is a crucial aspect of any organization aiming to optimize their procurement processes. A Purchasing Officer is responsible for ensuring that an organization has the necessary materials and supplies required to operate efficiently and cost-effectively. This role requires a keen eye for detail, strong negotiation skills, and the ability to build and maintain relationships with suppliers. Additionally, Purchasing Officers must possess analytical skills to assess market conditions and ensure the organization gets the best possible deals. This position is essential for minimizing costs while maximizing quality and efficiency, making it integral to an organization's supply chain management. The Purchasing Officer works closely with other departments to forecast needs, plan for future purchases, and manage inventory levels to support business operations effectively.

Responsibilities

• Analyze purchasing requisitions to ensure clarity and completeness in terms of products and services.
• Negotiate contracts, terms, and deadlines with vendors and suppliers to achieve the best deals.
• Develop and maintain professional relationships with key suppliers to ensure reliable service.
• Coordinate with inventory control to manage product delivery timelines and stock levels.
• Execute high value and complex purchase orders and agreements with clearly defined terms.
• Monitor market trends, supplier capacity, and procurement-related opportunities for cost improvement.
• Review and analyze all vendors/suppliers, supply, and price options for quality and cost effectiveness.
• Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development.
• Ensure all purchases are made in compliance with company procurement policy and procedures.
• Prepare and process purchase orders in accordance with company policies and procedures.
• Work closely with accounting to ensure correct and timely payment to suppliers.
• Conduct research to develop more efficient procurement and inventory management processes.

Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Proven experience as a purchasing officer or in a similar procurement role.
• Strong knowledge of purchasing policies, processes, and procedures in a corporate setting.
• Excellent negotiation skills and market awareness to secure cost-effective agreements.
• Proficient in using electronic procurement systems and vendor management software.
• Ability to analyze and formulate procurement strategies aligning with business objectives.
• Strong communication skills to liaise with various levels of personnel and suppliers.