Purchasing Coordinator 08N25

The Purchasing Coordinator plays a critical role in managing and overseeing the acquisition of goods and services required by the organization. This position is responsible for ensuring that procurement processes are efficient and cost-effective while maintaining high-quality standards. The Purchasing Coordinator works closely with suppliers, vendors, and internal departments to facilitate procurement activities, resolve issues, and ensure timely deliveries. This role requires strong analytical skills, an eye for detail, and exceptional negotiation abilities to achieve the best possible terms for the company. The Purchasing Coordinator must also be proficient in maintaining procurement records, managing budgets, and adhering to industry regulations, thus contributing significantly to the organization's overall operational success.

Responsibilities

• Collaborate with vendors to negotiate best prices and terms for purchases.
• Ensure timely and accurate processing of purchase orders and invoices.
• Monitor and manage inventory levels to prevent shortages and excesses.
• Analyze market trends and supplier performance to inform purchasing decisions.
• Maintain and update supplier database with relevant and current information.
• Coordinate with internal departments to ascertain supply requirements and timelines.
• Prepare and present regular reports on purchasing activities and financial impacts.
• Resolve any discrepancies or issues arising with supplier contracts or deliveries.
• Assist in the development and implementation of purchasing strategies to improve efficiency.
• Ensure compliance with company policies and government procurement regulations.
• Review and approve purchase requisitions within established authority limits.
• Provide training and support to junior staff and other team members as needed.

Requirements

• Bachelor’s degree in supply chain management, business administration, or a related field.
• Minimum of 3 years experience in purchasing or procurement roles preferred.
• Strong negotiation skills and ability to forge strong supplier relationships.
• Proficiency in procurement software and ERP systems is highly desirable.
• Outstanding organizational skills with the capability to manage multiple priorities.
• Excellent written and verbal communication skills for effective collaboration.
• Ability to work independently and as part of a team in a fast-paced environment.