Purchase Coordinator

We are seeking a detail-oriented International Purchasing Coordinator to oversee the companys global procurement activities, managing both intercompany purchases and relationships with third-party suppliers. The ideal candidate will be responsible for a variety of tasks including creating freight purchase orders for import and export shipments, processing requests for quotes and purchase requests, and negotiating with suppliers on pricing and terms.

• Review and process incoming inquiries and purchase requests, sending inquiries to relevant suppliers and vendors.

• Prepare comparisons of received quotes and make recommendations to requestors, engaging in negotiations as needed.

• Generate purchase orders in the system upon approval, and follow up with suppliers on order acknowledgements and delivery updates.

• Coordinate shipping instructions with suppliers and liaise with logistics for urgent shipments or any delays.

• Collaborate with the logistics department to review shipping documents and ensure proper documentation is saved for reference.

• Update the system with shipping details upon receipt of goods, informing requestors and attaching relevant documents.

• Assist the accounting department with invoice discrepancies and vendor payment issues, including updating bank details as necessary.

• Monitor advance payments for third-party suppliers and prepare regular reports on open purchase orders, shipments, and payment lists.

• Provide updated pricing and stock availability information to production and sales departments, as well as maintaining vendor and customer records in the system.

• Support team members during absences and contribute to the overall efficiency of the purchasing process.

If you are a proactive and organized professional with a strong understanding of international procurement processes, we invite you to apply for this challenging and rewarding role. Join our team and play a key role in managing our global supply chain operations.

• Bachelor Degree

• Minimum 3 Years UAE experience

• Fluent in English

• Well Verse in MS Office

• Experience in working with Microsoft Dynamics ERP

• Chinese language proficiency preferred