Purchase Coordinator (225-1001)

The Purchase Coordinator is a meticulous professional responsible for managing, coordinating, and optimizing the procurement processes within the organization. This individual will be instrumental in ensuring that purchasing activities align with the company's needs, maintaining cost efficiency, and fostering positive supplier relationships. The Purchase Coordinator plays a vital role in the supply chain by negotiating contracts, tracking orders, ensuring timely deliveries, and ensuring the procurement of quality goods and services. This position requires a balance of strategic thinking and attention to detail, as well as strong communication skills to liaise effectively with internal departments and external vendors. The successful candidate will possess a comprehensive understanding of procurement procedures, inventory management, and vendor management to support the organization's operational goals.

Responsibilities

• Coordinate and execute purchasing activities to support organizational goals and requirements.
• Establish and maintain strong relationships with vendors and suppliers for beneficial partnerships.
• Negotiate prices and terms with suppliers to secure the best outcomes for the company.
• Monitor inventory levels and ensure optimal stock levels are maintained at all times.
• Assess and select vendors based on price, quality, and delivery capabilities.
• Prepare purchase orders and manage the procurement of goods and services efficiently.
• Ensure that all purchase documentation is complete, accurate, and filed appropriately.
• Track the status of orders and resolve any issues including delays or discrepancies.
• Collaborate with department heads to forecast and plan for future supply needs.
• Conduct market research to stay informed of industry trends and pricing fluctuations.
• Provide reports on purchasing metrics and supplier performance to management regularly.
• Ensure compliance with company policies and procedures throughout the purchasing process.

Requirements

• Bachelor’s degree in Supply Chain Management, Business Administration, or related field.
• Proven experience in a purchasing or procurement role within a similar industry.
• Strong negotiation skills with a track record of securing favorable supplier contracts.
• Excellent communication skills to effectively liaise with suppliers and internal teams.
• Proficiency in procurement software and Microsoft Office Suite applications.
• Strong analytical skills to assess vendor proposals and make informed decisions.
• Ability to work independently and manage multiple purchasing activities simultaneously.
• Demonstrated problem-solving skills to handle challenges in procurement systems.