Purchase Assistant 20O25

The Purchase Assistant plays a crucial role in supporting the procurement team in acquiring goods and services for an organization. This position requires a proactive individual adept at managing supplier relationships, processing orders, and ensuring timely deliveries. The Purchase Assistant is responsible for maintaining precise records of purchases and payments, providing valuable insights into spending patterns, and strategizing cost-effective purchasing methods. This role demands exceptional organizational skills, a keen eye for detail, and the ability to communicate effectively with both internal teams and external vendors. The ideal candidate will be a problem-solver with a strong analytical mindset, ready to contribute to efficient procurement operations that align with the company’s strategic goals.

Responsibilities

• Assist in the preparation and processing of purchase orders and documents.
• Monitor stock levels and identify purchasing needs based on inventory assessments.
• Research potential vendors and assess their capabilities and offerings.
• Negotiate and manage contracts with suppliers to achieve favorable terms and pricing.
• Maintain accurate records of procurement transactions and supplier information.
• Track orders and ensure timely delivery in coordination with relevant departments.
• Resolve issues related to shipment delays, shortages, or other discrepancies.
• Review purchasing agreements and ensure compliance with company policies.
• Liaise with logistics to support the efficient transportation of goods.
• Generate detailed reports on purchasing activities, orders, and costs.
• Support the financial team by preparing necessary information for payments.
• Stay updated on market trends to predict changes in product pricing and availability.

Requirements

• Bachelor’s degree in Business Administration, Supply Chain Management, or related field.
• Minimum of 2 years experience in a purchasing or procurement role is preferred.
• Strong organizational skills with a high level of attention to detail.
• Ability to communicate effectively and build positive relationships with vendors.
• Proficiency in Microsoft Office Suite and purchasing software applications.
• Strong negotiation skills to secure the best deals for the company.
• Ability to analyze data and create reports for management review and decision-making.