Proposals Coordinator

We are seeking a Proposals Coordinator to manage the preparation and submission of high-quality proposals for our organization. The ideal candidate will be responsible for coordinating proposal development, ensuring compliance with client requirements, and collaborating with internal teams to deliver compelling and competitive bids.

Key Responsibilities:

• Coordinate the end-to-end proposal development process, ensuring timely and accurate submissions.
• Review RFPs, RFQs, and bid documents to determine requirements and deliverables.
• Work closely with sales, marketing, finance, and technical teams to gather and organize proposal content.
• Develop well-structured proposals, including executive summaries, pricing details, and technical specifications.
• Ensure compliance with client requirements, company policies, and industry standards.
• Edit and proofread proposals to ensure clarity, consistency, and professionalism.
• Maintain a proposal database and templates for efficient document preparation.
• Track and manage proposal deadlines, ensuring timely submissions.
• Conduct post-submission follow-ups, including clarifications, modifications, and client communications.
• Assist in market research and competitor analysis to improve proposal strategies.

Requirements:

• Bachelor’s degree in Business Administration, Communications, Marketing, or a related field.
• 2-5 years of experience in proposal writing, bid coordination, or a similar role.
• Strong understanding of proposal development processes and best practices.
• Excellent writing, editing, and proofreading skills.
• Ability to work under tight deadlines while maintaining high-quality output.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and proposal management tools.
• Strong organizational and project management skills.
• Ability to collaborate with cross-functional teams and manage multiple proposals simultaneously.