Project Manager Luxury Fit Outs For Events And Retail Pop Ups

Our client is a highly regarded company delivering ultra-high-end interior design, luxury retail pop-ups, and bespoke branded environments. The company works with some of the worlds most prestigious luxury brands, translating creative concepts into flawless, buildable realities.

We are looking to recruit an experienced and passionate Project Manager (Luxury Fit Outs for Events & Retail Pop ups) to lead and execute fit outs for luxury brand clients. The ideal candidate should have a minimum of 7 years' experience in a similar role, managing end-to-end event project cycles, especially within the luxury, fashion, or retail brand sectors.

The role requires strong planning, coordination, and leadership skills, as well as the ability to work under pressure and deliver exceptional experiences that reflect the quality and prestige of the brands we work with.

Key Responsibilities:

• Oversee the end-to-end management of interior fit-out and retail projects, from initiation to handover.
• Lead day-to-day project operations, including planning, scheduling, material coordination, and site execution.
• Act as the primary point of contact with clients, ensuring all expectations, design requirements, and deliverables are clearly understood and met.
• Coordinate with internal departments (Technical, Production, Procurement, Estimation, and Logistics) to ensure timely project deliverables.
• Review design drawings, technical details, and construction documents, raising RFIs where clarification is required.
• Monitor project progress, identify potential risks or delays, and implement corrective actions promptly.
• Manage subcontractors, suppliers, and site teams to ensure timely execution, quality compliance, and adherence to project plans.
• Conduct regular site visits to supervise installation progress and ensure compliance with approved drawings, RAMS, and HSE procedures.
• Prepare and maintain project trackers, installation schedules, snag lists, daily/weekly reports, and handover documents.
• Ensure that long-lead items, materials, and production orders are raised on time to avoid operational delays.
• Conduct regular coordination meetings with clients, consultants, and internal teams to review progress and resolve issues.
• Drive project profitability by controlling budgets, managing variations, optimizing resources, and preventing rework.
• Guarantee that all workmanship, materials, and installation activities meet A3 Designs quality standards.
• Oversee final snag clearance and assist in the smooth handover of completed projects to the client.

Key Skills & Requirements:

• Proven experience managing fit-out, joinery, or retail interior projects in the UAE.
• Strong leadership, communication, and client-handling skills.
• Excellent understanding of technical drawings (joinery, metal, acrylic), materials, and production processes.
• Proficiency in MS Office, project management tools, and document control platforms such as SharePoint.
• Ability to coordinate across multiple teams and manage fast-track, high-volume projects.
• Strong problem-solving skills with the ability to make quick, effective decisions on-site.
• Detail-oriented, organized, and able to manage tight deadlines.
• UAE driving license is preferred.