Project Coordinator

Job Description

We are seeking a highly motivated and organized Project Coordinator to join our dynamic team in Dubai. The ideal candidate will assist with project administration, document control, project reporting, and verification of estimates. This role will be pivotal in supporting the successful execution of projects through effective coordination, ensuring timely delivery and quality standards are met.

As a Project Coordinator, you will work closely with project managers, and other team members to facilitate smooth project operations, maintain proper documentation, and assist in the overall management of project resources

Key Responsibilities

• Project Administration & Coordination:
• Assist in the daily coordination of project activities and tasks.
• Schedule and coordinate meetings, site visits, and inspections.
• Monitor and track project timelines, ensuring adherence to deadlines.
• Provide back-up support to the commercial project coordinator in understanding P&L, PO creation, billing etc.
• Document Control:
• Maintain accurate project documentation, including contracts, reports, and technical drawings.
• Ensure all project-related documents are properly filed, stored, and accessible to team members.
• Assist in managing and distributing project documentation in compliance with company standards.
• Assisting with Project Reports:
• Help prepare and maintain project status reports, including progress updates, milestones, and deliverables.
• Support the preparation of internal and external project reports, presentations, and correspondence.
• Assist in identifying project risks and challenges, providing insights for corrective action.
• Verification of Estimates:
• Assist in verifying project cost estimates, ensuring accuracy and alignment with the project scope.
• Collaborate with the Quantity Surveying team to track budget changes and variations.
• Review and confirm the financial status of the project, supporting the project manager with cost control.
• Communication & Stakeholder Management:
• Liaise with internal teams, subcontractors, vendors, and clients to ensure effective communication.
• Facilitate clear communication and information flow between various stakeholders.
• Compliance & Quality Assurance:
• Assist in ensuring that all activities comply with relevant laws, regulations, and safety standards.
• Support the implementation of quality assurance processes and procedures.
  

• Bachelors degree in Quantity Surveying, Construction Management, Architecture (or a related field).

• Min 5 years of relevant experience in project coordination or administration, ideally within construction fit-out projects.
• Familiarity with project management software (e.g., MS Project, Primavera, Procore) and document management systems is preferred.

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Detail-oriented with the ability to handle multiple tasks efficiently.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Basic knowledge of construction and project management terminology.
• Language:
• Fluency in English and Hindi (both spoken and written). Proficiency in Arabic is an advantage.