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Project Coordinator ME1074

Talentmate

United Arab Emirates

5th October 2026

2610-3931-84

Job Description

Closing date: 14/10/2026
Number of positions: 1
Recruiter name: Siva Krishna Bonda
Reference number: 74286

Mediclinic Corporate Office Dubai | Dubai | United Arab Emirates

MAIN PURPOSE OF JOB

Role Summary

The Project Coordinator keeps the Operational Excellence department and the transformation programme running to cadence: governance forums, action and RAID tracking, documentation control in the process repository, scheduling of workshops, training and champion activity across facilities, and accurate, timely reporting to the Manager and governance bodies.

MAIN PURPOSE OF THE JOB

To provide the coordination, documentation and reporting support that allows a lean specialist team to operate across all facilities, making sure decisions are recorded, actions closed, documents controlled, sessions scheduled and stakeholders informed.

KEY RESPONSIBILITY AREAS

KEY RESPONSIBILITIES

Governance & Coordination: Coordinate key governance forums, including Process Council, Change Control Board, performance reviews and partner meetings. Prepare meeting packs, document decisions and ensure timely follow-up of agreed actions.
Programme & RAID Tracking: Maintain accurate programme records, including risks, assumptions, issues and dependencies (RAID), milestones, stage gates, benefits and continuous improvement backlogs.
Document & Repository Management: Maintain effective document control across BPM and SharePoint repositories, ensuring accurate version control, publishing, access management and timely re-certification of process documentation.
Workshop, Training & Engagement Coordination: Coordinate workshops, pilots, training and champion activities across facilities, including scheduling, attendance, materials, logistics and participant feedback.
Reporting & Department Administration: Prepare status reports, dashboards and presentations, support departmental budget and procurement activities, and continuously improve administrative processes, tools and ways of working.

REQUIRED EDUCATION

ESSENTIAL EDUCATION	Bachelors degree in Business Administration, Project Management, Health Administration or a related field.
DESIRED EDUCATION	CAPM/PRINCE2 Foundation or equivalent project-coordination certification; proficiency in Microsoft 365, Excel and PowerPoint; Arabic desirable.

REQUIRED EXPERIENCE

ESSENTIAL MINIMUM EXPERIENCE

At least 4 years experience in project coordination, PMO support or programme administration, including 2 years in healthcare or a multi-site organisation.

DESIRED EXPERIENCE

Basic understanding of digitalisation, automation and AI concepts, sufficient to support technology-mapping workshops, track the automation/AI pipeline and coordinate transformation activities. Experience supporting a transformation programme with external partners; maintaining RAID logs, action trackers and governance packs; scheduling multi-facility training and workshops; working with process repositories or document control systems.

REQUIRED JOB SKILLS AND KNOWLEDGE

Verbal and written communication skills in Arabic
Project coordination and PMO administration
Digitalisation, automation and AI fundamentals: supporting technology-mapping and transformation activities
RAID, action and milestone tracking
Document and version control (SharePoint, BPM repository)
Microsoft Excel, PowerPoint and Word
Meeting facilitation support, minute-taking and decision logging
Scheduling and logistics across multiple sites
Report preparation and data consolidation
Stakeholder communication and follow-up
Basic process/BPMN awareness
Awareness of operations command centre and AI adoption programmes
Budget and procurement administration
Healthcare organisational awareness

All applicants will be considered, with the understanding that preference will be given to the designated groups in accordance with the United Arab Emirates Emiratization Program. If you wish to grow with us, apply now and become a part of the Mediclinic Middle East Family

Job Details

Role Level:	Associate	Work Type:	Full-Time
Country:	United Arab Emirates	City:	Dubai
Company Website:	http://www.mediclinic.ae	Job Function:	Project Management
Company Industry/ Sector:	Hospitals and Health Care

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