Project Administrator MEA

Contract Type

Permanent

Country

United Arab Emirates

Location

Dubai

Your opportunity

We are looking for a Project Administrator to facilitate the effectiveness of Project Management Execution Team activities by providing efficient administrative assistance and logistics support within the assigned team.

Your Mission

• Provide administrative, organizational and logistical supports to the line Manager and the assigned team.
• Support with admin tasks such as flight ticket purchase orders, invitation letters, visa, vaccination records update and general team assistance (e.g. room booking).
• Collect and consolidate Hours Reports from the Team, for inter-company re-billing purpose
• Support the Project Manager Execution in issuing Services and Equipment Purchase Requests in the ERP (SAP)
• Support the project Manager Execution in issuing Entry sheets in the ERP (SAP).
• Perform office management duties as requested
• Support the department with the meetings training organization
• Manage travels requests, organization and safety (Control risk active monitoring if applicable) for the Manager and the assigned Team
• Perform check compliance of the expenses reports for the assigned Team, prior submitting to line Manager validation.
• Prepare and update specific reports requested by the Manager or the company (e.g. travel reports, letters, customer/project lists).
• Follow up on holidays planning, leave requests and related reporting to the Manager and other involved functions.
  
  

• Upper Secondary (employment relevant skills)
• Executive Assistant Diploma or similar, or equivalent experience
  
  

• English
• Foreign language as per regional allocation is a plus
  
  

• 3 years experience as administrator or in a similar role
• Proficient in MS Word and Outlook, Excel, PowerPoint and collaborative tools