Procurement Purchase Administrator

Job Summary

• Main responsibility is to manage day to day functioning of the purchasing department through effective sourcing and negotiation

Roles & Responsibilities

• Procure Capex project machinery, engineering spare parts, maintenance consumables and technical services, ensuring timely execution of capital projects while meeting business, quality and cost objectives.
• Ensure uninterrupted availability of critical spares by sourcing the right material at the right quality, quantity, price, and delivery time.
• Obtain quotations from approved suppliers, conduct commercial evaluations, and negotiate competitive pricing, payment terms, and delivery schedules.
• Support procurement activities for engineering projects, including vendor coordination, PO follow-up, and material delivery tracking.
• Coordinate with engineering, maintenance, warehouse, finance, and trade teams to ensure smooth procurement and project execution.
• Follow up with suppliers to ensure on-time delivery and expedite critical materials to avoid operational disruptions.
• Coordinate with the Trade team for Letter of Credit (LC), Cash Against Documents (CAD), import documentation, customs clearance, and shipment tracking.
• Ensure shipments are transported through the most economical and efficient logistics mode while achieving freight savings and timely delivery.
• Coordinate with Finance for timely supplier payment processing and resolution of invoice-related issues.
• Identify alternative suppliers and support supplier development initiatives to reduce procurement risks.
• Assist in evaluating supplier performance based on quality, delivery, cost competitiveness, responsiveness, and service levels.
• Maintain supplier master data (MDM) and ensure vendor information remains accurate and up to date.
• Support vendor relationship management and resolve supplier non-conformance reports (NCRs) in coordination with stakeholders.
• Maintain procurement records, purchase orders, contracts, and supporting documentation in SAP/ERP systems.
• Prepare procurement reports, spend analysis, savings reports, and other management reports as required.

KPIs

• Inward OTIF
• Cost saving Initiatives
• Cost Avoidance
• Cost Saving (B VS A)
• PR PO lead time
• Material Review Planning & Execution

Work experience requirement

• 3-5 years of experience in procurement department of FMCG Industry.
• 2 years’ experience in ERP (SAP experience)
• Good computer skills (MS Office, Excel etc.)

Qualification

• B. E. / B. Tech. Mechanical Engineering

Competencies