Procurement Executive

As the Procurement Executive, you will manage and coordinate procurement activities for Earth Jumeirah Beach property while supporting corporate procurement requirements across Earth Hotels.

You will play a key role in the pre-opening and ongoing operation of the hotel, coordinating purchasing, supplier relationships, purchase orders, deliveries, and procurement documentation to ensure the right products and services are sourced at the right quality, cost, and time.

You will also support corporate procurement and OS&E requirements, helping establish organised, efficient, and scalable procurement practices as Earth Hotels grows.

What on Earth Will You Do?

• Manage the end-to-end purchasing process for Earth Jumeirah Beach, from approved requisition through purchase order and delivery.
• Work closely with hotel departments to understand purchasing requirements, specifications, quantities, and required delivery dates.
• Ensure all purchase requests are properly approved before issuing purchase orders.
• Prepare and issue purchase orders accurately and in a timely manner.
• Track outstanding orders and follow up proactively with suppliers and departments.
• Maintain clear visibility on procurement status, lead times, delays, and outstanding requirements.
• Support ongoing operational purchasing requirements following the hotel opening.
• Coordinate OS&E procurement requirements for Earth Jumeirah Beach and corporate requirements across Earth Hotels.
• Maintain detailed OS&E trackers covering specifications, quantities, budgets, approvals, order status, lead times, deliveries, and outstanding items.
• Coordinate with Operations, Design, Finance, and relevant stakeholders to ensure OS&E requirements are aligned and approved.
• Obtain and coordinate supplier quotations, samples, product specifications, and commercial information for review.
• Track OS&E procurement against pre-opening timelines and flag potential delays, supply risks, or outstanding decisions early.
• Coordinate delivery schedules and handover of OS&E to the relevant hotel departments.
• Support final OS&E readiness checks to ensure required items are available ahead of opening.
• Coordinate procurement requirements for Earth Hotels HQ, including corporate OS&E, equipment, supplies, and services.
• Maintain corporate procurement trackers, supplier records, and purchasing documentation.
• Support sourcing and supplier comparisons for corporate purchasing requirements.
• Identify opportunities to consolidate purchasing and achieve efficiencies across hotel and corporate requirements.
• Support the development of procurement processes, templates, supplier databases, and standards that can be used across future Earth Hotels properties.
• Source and evaluate suppliers based on quality, pricing, reliability, lead times, and compliance.
• Maintain strong supplier relationships to ensure service consistency and competitive pricing.
• Negotiate pricing, delivery timelines, and payment terms within agreed authority levels.
• Maintain an updated supplier database and ensure required supplier documentation is valid.
• Coordinate supplier onboarding and required commercial documentation.
• Identify alternative suppliers where required to manage cost, quality, availability, or delivery risks.
• Monitor deliveries and ensure items received match purchase orders, quantities, and agreed specifications.
• Coordinate with hotel departments, suppliers, and receiving teams to ensure proper receipt and distribution of goods.
• Ensure discrepancies, shortages, damaged goods, or incorrect deliveries are reported and resolved promptly.
• Maintain visibility on delivery status and outstanding items.
• Support the coordination of pre-opening deliveries to ensure goods arrive in line with operational readiness requirements.
• Ensure purchasing activity remains aligned with approved budgets and procurement controls.
• Maintain accurate records of quotations, purchase orders, approvals, invoices, delivery notes, and procurement transactions.
• Track procurement commitments and provide regular updates on spend, outstanding orders, savings, and potential cost risks.
• Support Finance with procurement reconciliations, invoice queries, and supporting documentation.
• Support physical stock counts and inventory audits where required.
• Identify opportunities for cost efficiencies without compromising quality or Earth Hotels' standards.
• Ensure procurement activities follow company policies, approval matrices, financial controls, and applicable regulations.
• Maintain complete and audit-ready procurement documentation.
• Promote sustainable procurement practices aligned with Earth Hotels' values.
• Prioritise suppliers and products that support responsible sourcing and reduced environmental impact where commercially viable.
• Support initiatives that reduce waste and improve procurement efficiency.
• Work closely with Operations, Design, Finance, Development, and hotel departments to coordinate procurement requirements.
• Maintain clear communication with stakeholders regarding procurement status, lead times, deliveries, and potential risks.
• Participate in pre-opening and procurement meetings and provide clear updates on outstanding requirements.
• Follow up consistently with internal stakeholders and suppliers to ensure procurement activities remain on schedule.
• Support future Earth Hotels projects with procurement information, supplier knowledge, and OS&E coordination as required.
• Ensure procurement activities and supplier practices comply with applicable company, health, safety, and regulatory requirements.
• Ensure purchased products and equipment meet required quality, safety, and operational specifications.
• Maintain accurate, confidential, and organised procurement documentation.
• Support safe and organised receiving and delivery practices during pre-opening and ongoing operations.