Procurement Administrator

OFS Malaysia is a subsidiary of Offshore Frontier Solutions Pte. Ltd. (OFS), a MODEC Group company in Malaysia. Being part of Modec means being the protagonist of a challenging career and being in touch with the latest deep-water production systems, knowing that your career begins in Malaysia, but your talent can take you anywhere in the world.

If you want to be one of the greatest in the market, this is your opportunity!

We are currently looking for talented individuals to join us for below role

Procurement Administrator

We are currently based at KL Eco City, Malaysia.

To support the companys procurement activities by efficiently handling general administrative tasks within the Procurement Department, under the direction and supervision of HOD and/or DHOD. Additionally, to support Vendor Master activities and Pre-Qualification activities under the supervision of Pre-Qualification Coordinator.

Key Accountabilities

• Procurement Information Management - Assist staffs access to the information. Under the supervision of Sr Procurement Admin, organize and maintain procurement-related information, e.g. in J-Drive, and related documents, ensuring information security while easy accessibility and easy retrieval as needed.
• Meeting Support - Provide administrative support for procurement internal meetings, including scheduling, preparing materials, and recording minutes.
• Inventory Management - Manage office supplies and ensure availability placing orders as necessary to maintain stock levels. Hands down the inventory under the supervision of Sr Procurement Admin.
• Communication Coordination - Support the communication within Procurement Department under the supervision of Sr Procurement Admin, ensuring effective flow of communication among team members.
• Schedule Coordination - Assist in coordinating schedule for Procurement team members and external stakeholders if needed, ensing alignment with other meetings/appointments.
• Assist Procurement Analysis - Assist Sr Procurement Admin to generate reports on procurement activities as required.
• Assist Vendor Master activities and Pre-Qualification activities - Support Vendor Master activities and Pre-Qualification activities under the supervision of Pre-Qualification Coordinator. Report to Pre-Qualification Coordinator.
  
  

• Degree of Business or related field
• Procurement of Business-related Certification
• Understanding of Procurement Processes, procurement compliance and Procurement Data Management
• Procurement Software Proficiency - Microsoft Office: Excel, Word and Power point, SAP, Documentum